Are attachments numbered in the document? Applications available

We have spoken repeatedly in our articles about the importance of writing a thesis at a good scientific level.

Applications are an integral part of the thesis, although, of course, not always mandatory. There are certain scientific disciplines and topics of theses where applications are not required or there are simply no materials that could be submitted there (for example, in many legal disciplines and topics). At the same time, there are many more situations where the preparation of appendices to a thesis is mandatory, and almost all methodological recommendations of universities for writing diploma (final qualifying) theses contain instructions on how to do this. We will not repeat what is already written in the methodological recommendations of your universities, especially since these recommendations relate to specific scientific disciplines and, as a rule, are written by each department in accordance with the specifics of the subject of its scientific activity. We will limit ourselves to just some general advice, which, I hope, will help you correctly formulate materials for applications and prepare the applications themselves for your thesis.

As a general rule, appendices contain those materials of the thesis that are important for understanding its content and all the actions of the author, but which are voluminous for the text and the format in which it is presented. Usually this:

All these materials explain, detail individual provisions of your thesis, allow you to understand exactly how you formulated individual conclusions, what materials you relied on, what the algorithm of your actions was, etc. In this sense, of course, applications are an integral and very important part of the thesis. They are included in the scientific tools that you used and which indicate how much you, as a specialist, own these tools within the framework of your profession. Of course, this circumstance will be significant for the members of the certification commission and will affect the results of their assessment of your thesis.

Meanwhile, there is a fairly widespread opinion among students that the more applications to the thesis, the better, although this maxim is not always true. The presence of, say, more than 12-15 appendices to a thesis clearly complicates its structure and distracts the attention of those who will read it (supervisor, reviewer, members of the certification committee). In addition, so many applications often contain “garbage,” that is, random materials that do not fully correspond to the content of the thesis. Therefore, the creation of materials for applications should be taken responsibly, especially since the eye of an experienced teacher, a specialist, as they say, “offhand,” is able to determine the “quality” of each application.

So, here are some general tips that will help you, dear graduate students, to correctly formulate applications for theses, regardless of their topic:

1. Each application must be inextricably linked with the text of the thesis. For this purpose, the text of the work must include a link to the corresponding application.
   For example: “The organizational structure diagram of Horizon LLC is presented in Appendix 3.” Accordingly, Appendix 3 should have the heading: “Organizational structure of Horizon LLC.” Since organizational charts are usually voluminous, it is, of course, better to include them in applications, including in landscape format. This is both more visual and will allow you to detail all the structural divisions of the organization.
   Another example: “The powers of the marketing department specialists are enshrined in the Regulations on the Marketing Department of the Veles company (see Appendix 5). Such a voluminous internal document as the regulation on the structural division of the organization must be included in the appendices. It is impossible to present it in the text of the thesis, and the presence of such a provision in the appendices will allow the author not to make unnecessary descriptions in the work itself, because from the appendix it is extremely clear which specialist performs which powers.
2. All applications must be formatted uniformly, that is, the word “application” itself must be written in the same way in all applications - as indicated in the guidelines of your university (Appendix 1; Appendix 1; Appendix No. 1; Appendix No. 1; APPENDIX 1; APPENDIX No. 1, etc.). The headings of the applications should also be designed in the same style (Organizational structure of LLC...; ORGANIZATIONAL STRUCTURE of LLC; Organizational structure of LLC..., etc.). There are different options, but if you choose one of them, you must follow it in all applications that are available in your thesis. But in all cases, the word “application” is written in the right corner of the top sheet without a dot.
3. If the application consists of several sheets, do not forget to format it correctly, namely:
   • if the application consists of two sheets, then on the second sheet you must write: End of application 1; End of Appendix No. 1, etc. (depending on the selected application design model);
   • if the application consists of more than two sheets, then on the second and subsequent sheets you need to write “Continuation of the application...” (taking into account the above), and only on the last sheet of this application you write “End of the application...” (again, taking into account the above) .

   The table of contents for the thesis (option: in content, plan) must indicate the presence of appendices. It is placed after indicating the list of references (options: bibliography, list of sources, etc.).
   Typically, applications are not numbered within the text of the thesis, that is, they have their own numbering. However, there may also be options when the university’s guidelines require that appendices be numbered throughout the entire work, that is, after the list of references, continuous numbering of appendices continues. Accordingly, application sheets can be numbered (65, 77, 102, etc.). But at the same time, the very words “Appendix No. 1”, etc. are still saved, that is, there is double numbering - both the sheets on which the applications are located and the applications themselves. So pay attention to this.

4. Applications are most often attached to the thesis in a single file, usually in a separate folder. But options are possible when applications are intertwined with the text of the thesis. However, as a rule, there is always a blank sheet of paper in front of the appendices, on which in the middle or in some other way it is written: “Appendices”.
5. Don’t try to create as many appendices as possible to your thesis. The main thing here is not the quantity, but the extent to which the applications “help” to reveal individual points made by you in the text of the work, allow you to understand the algorithm of your actions, etc.

Always remember that a well-formed array of appendices to your thesis reflects your level of mastery of scientific instruments, your ability to identify the main and secondary in a large literary and practical material, and to work with this material. Believe me, the members of the certification commission will appreciate this.

Attachments to documents

Registration of the details “Mark of the presence of the application”

When preparing attachments to documents, the “Stamp on the presence of an attachment” attribute is used. The requirements for the preparation of this detail are established by GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Documentation requirements."

A note indicating the presence of the attachment named in the body of the letter is formatted as follows:

Application: for 5 l. in 2 copies.

2. Rules for the preparation and execution of documents of the Regional Lending Department for 7 pages. in 2 copies.

If applications are bound, then the number of sheets is not indicated.

Appendix: letter from Rosarkhiv dated 06/05/2003 No. 02-6/172 and an appendix to it, only 3 pages.

Application: for 3 l. in 5 copies. only to the first address.

In the annex to the administrative document (decrees, orders, instructions, rules, instructions, regulations, decisions), on its first sheet in the upper right corner they write “Appendix No.” indicating the name of the administrative document, its date and registration number, for example:

dated 06/05/2003 No. 319

It is allowed to print the expression “APPENDIX No.” in capital letters, and also to center this expression, the name of the document, its date and registration number relative to the longest line, for example:

to the order of the Russian Ministry of Health

dated 06/05/2003 No. 251

Certain application design issues

The state standard provides requirements for the preparation of attachments in cover letters and administrative documents, but attachments are also prepared in other documents; in addition, when preparing documents, issues often arise that are not reflected in the standard. Let's look at some of them.

When drawing up administrative documents, a link to the application must be made in the appropriate paragraph of the administrative part of the document. It is formatted as follows:

- if there is only one application:

In accordance with the Decree of the Moscow Government dated January 21, 2003 No. 18-PP “On the structure of executive authorities of the city of Moscow” the Moscow Government decides:

1. Approve the Regulations on the Committee for Relations with Religious Organizations of the City of Moscow (Appendix).

— if there are several applications:

In connection with the formation of the Moscow Government Office in accordance with the Moscow City Law of November 21, 2001 No. 63 “On introducing amendments and additions to the Moscow City Law of February 26, 1997 No. 5 “On the Moscow Government”” the Moscow Government decides:

1. Approve the Regulations:

— on the Organizational and Analytical Department of the Moscow Government (Appendix 1);

— on the Legal Department of the Moscow Government (Appendix 2);

— about the Department for organizing work with documents of the Moscow Government (Appendix 3);

— about the Protocol Department of the Moscow Government (Appendix 4);

On each application, a note about the application is issued in the prescribed form:

to the Government resolution

Appendices to contracts, acts, plans, reports and other documents (not cover letters) are drawn up in a similar way. In the text of the document, in the corresponding section of the text, a link is made to the application, and on the application there is a note about the application:

to the purchase and sale agreement

When marking the presence of an attachment in cover letters, the word “Attachment” is printed directly below the text, without a red line, and is not separated from the text by additional line spacing:

We are sending for consideration the Training Program for specialists in crisis management, as well as the Agreement on cooperation in the training of these specialists.

Appendix: 1. Training program for specialists in crisis management for 8 years. in 1 copy.

2. Cooperation agreement for 3 pages. in 2 copies.

When preparing reference applications to administrative, planning, reporting and other documents, the applications must be drawn up as full-fledged documents, that is, they must contain the name of the type of document (certificate, schedule, summary, list, list, plan, etc.), a title to the text of the document , For example:

Certificate of tax deduction amounts

Certificate of the amount of debt of the enterprise

List of members of the commission for assessing enterprise property

Work schedule under the contract

Action plan for the implementation of the Decree of the Government of the Russian Federation dated... No.... “On...” and etc.

Applications are endorsed by officials responsible for their preparation.

Application design

Articles on the topic

Many management documents have appendices. An appendix to a document can be either an independent, finalized and valid document, or a draft document or a part of a document that explains or reveals the content of individual provisions of the main document. In this article we will discuss how to prepare an appendix to a document.

An attachment to a document can be either an independent, finalized and valid document (for example, a copy of the organization’s charter, a copy of the organization’s staffing table, signed and registered copies of the agreement sent to the counterparty, etc.), or a draft document (for example, a draft resolution, a draft order) or part of a document that explains or reveals the content of individual provisions of the main document (for example, a list of members of a commission created by order of the head of the commission, which is an appendix to this order, or an action plan, also approved by the order).

Preparation of attachments to documents according to all rules

There are two types of connection between the main document and its attachments: the main document and the attachment are connected by the need to send documents, that is, document flow, for example:

• cover letter and attachment thereto;
• The main document and the appendix are related by the following content:
  • the contract and its annex in the form of a cost estimate, calendar plan or other document;
  • an order and an action plan or a list of commission members disclosing the content of the relevant paragraphs of the administrative part of the order;
  • order and the regulations approved by this order, which are annex to the order.

In the first case, the cover letter and application documents constitute a single set of documents; in the second case, the main document and application documents are parts of one document.

Depending on how the main document and attachments are connected, the attachment mark is formatted differently.

How to prepare an application when the main document and applications are connected by the need to forward

Let's consider the first option, when the main document and appendices are combined mainly to ensure the sending to the addressee of documents that are independent in nature and in no way related to each other in content. Since documents of an independent nature are sent with the covering letter, which may be finalized documents or prepared draft documents, it is impossible to make any additional notes or put additional details on these documents. In this regard, a special requisite - a mark on the presence of applications, containing information about the applications, is affixed to the cover letter.

The rules for issuing a mark on the presence of applications are established by GOST R 6.30-2003 “Unified documentation systems. Unified system of organizational and administrative documentation. Requirements for the preparation of documents” (hereinafter referred to as the Standard). And although the Standard provides for several options for mark design, in practice there are situations not provided for by the standard. In this regard, it makes sense to consider all situations, both provided and not provided for by the Standard.

Application design situations provided for by the Standard

1. If the application document is named in the text, the presence of the application is noted as follows:

If the letter has an attachment that is not named in the text, then in the note about the presence of the attachment indicate its name, the number of sheets and the number of copies, and if there are several attachments, they are numbered, for example:

www.sekretariat.ru

How to submit an attachment to a document

When creating one document, we are often faced with the need to attach another to it. Of course, we attach to the cover letter everything that we list in it. But there are also orders for core activities, contracts, and many other documents. How to prepare an attachment to a cover letter, including on electronic media? How to fill out an attachment to an order and how to make a mark on the attachment itself? Find answers to these questions in the article.

Formatting an attachment to a cover letter

As you already know, it is customary to send documents to the addressee along with a covering letter, which is a kind of guarantee that the information sent has been received in full. Let's talk about how to correctly and in full compliance with the rules of office work draw up attachments to cover letters.

“A note about the presence of the attachment named in the text of the letter is drawn up as follows:

If the letter has an attachment that is not named in the text, then indicate its name, the number of sheets and the number of copies; If there are several applications, they are numbered, for example:

If applications are bound, then the number of sheets is not indicated.

If another document is attached to the document, which also has an attachment, a note indicating the presence of the attachment is drawn up as follows:

Appendix: letter from Rosarkhiv dated 06/05/2003 N 02-6/172 and an appendix to it, only 3 pages.

If the application is not sent to all the addresses specified in the document, then a note about its availability is drawn up as follows:

Application: for 3 l. in 5 copies. only to the first address."

If we are talking about the application of documents, then the information provided is simply exhaustive. What if you attach information on electronic media? There is no need to invent anything, we act in full accordance with GOST:

Appendix: Regulations on the Regional Lending Department on a flash card in 1 copy.

As you can see, we do not indicate the number of application sheets, since there is no danger that several of them will be lost. It is enough to indicate the number of storage media.

Finally, if you are sending information both on paper and electronically, it is customary to write it like this:

Appendix: 1. Regulations on the Regional Lending Department for 5 pages. in 1 copy.

2. The same on a flash card in 1 copy.

Thus, the cover letter and its attachments are independent documents, each of which has its own registration data. In the text of the cover letter we write: “We are sending you a contract dated 05/03/2013 No. 45,” after which the letter receives its own index - an outgoing number. The letter and its attachments can exist without each other.

Preparation of attachments to other documents

We are talking about appendices to contracts, orders for core activities, instructions, etc. They are designed slightly differently than those discussed above.

If the document requires the presence of an appendix, then references to it should already be in the text of the order, agreement or instruction.

For example, a mention of the application in the office work instructions:

Documents are registered in the Register of Incoming Documents (Appendix 10).

or in the order for the main activity:

2. The working group collect information in Form No. 1 (Appendix No. 1 to this Order).

or in a contract:

3.2. The list of materials and equipment provided by the Customer to perform the work is indicated in Appendix No. 1, which is an integral part of this Agreement.

Therefore, if you plan to attach something to a document, this attachment must be referenced in the document. The attachments and the document (as opposed to the cover letter) are one whole here. Without applications, no one will be able to work with an order, and no one needs the applications themselves without an order.

The application itself does not receive any marks if sent to the recipient along with a cover letter.

In the second case, when the document and its attachment are inseparable from each other, the attachments receive marks.

GOST R 6.30-2003 will again tell us how to do this:

“In the appendix to the administrative document (decrees, orders, instructions, rules, instructions, regulations, decisions), on its first sheet in the upper right corner write “Appendix N” indicating the name of the administrative document, its date and registration number, for example:

to the order of Rosarkhiv

dated 06/05/2003 N 319

It is allowed to print the expression “APPENDIX N” in capital letters, and also to center this expression, the name of the document, its date and registration number relative to the longest line, for example:

thebestsecretary.ru

How to prepare applications in coursework according to GOST: several important rules

Where can I take waste paper?

Do you want to know how to pass your coursework without problems? It is enough to complete the competent design of the application in the course work. Whether you decide to order a coursework or complete it yourself, we will give you some tips on what the correct design of the coursework drawings, tables, graphs and other documents included in the application should look like.

Design of an application in course work

The rules for preparing coursework and dissertation work are largely the same. For example, you will have to follow the same GOST recommendations.

Rules for designing multiple applications

If several applications are planned (graphs, drawings, tables, graphic images), then each of them should be located on a separate sheet.

Moreover, the order in which appendices are presented in the work must be consistent: each new sheet with an appendix appears in the order in which it is referenced in the main text of the work.

Heading rules

Each new sheet with an application must have its own title. The word “Appendix” is written at the top center of the page, followed by its numbering (according to the order of use in the text).

Application numbering rules

Applications are numbered not in Arabic numerals, but in capital letters of the Russian alphabet (for example, APPENDIX A). You can also use the Latin alphabet in application names.

In this case, the letters I are not allowed to be used. Any letters of the Russian alphabet can be used as numbering, except: Ё, З, И, О, ​​Ш, ь, ы, Ъ.

If there are so many applications that all the letters of the alphabet (Russian or Latin) have already been used, the numbering can be continued using Arabic numerals.

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Rules for designing one and several application sheets

If the application includes only 1 document (sheet), it is designated as follows: Appendix A.

If one application intends to divide information into blocks, then the component parts of the document can be divided. The division occurs by adding index No. to the name (for example, Appendix A No. 1, etc.).

If there are several applications in the course work, each page must have its own numbering (end-to-end).

Always pay attention to the guidelines. They will indicate the design features of applications specifically for your university. For example, some higher education institutions recommend formatting applications as follows: Appendix 1, Appendix 2...Appendix 7.

Rules for formatting links to applications in coursework

When writing the main text at the end of the phrase that the application will explain, it is necessary to make a sign indicating where to look for an explanation of the above. For example:

Sample 1

Sample 2

Now you know how to format an application in your coursework. In general, if you don’t want to understand the sea of ​​information, turn to professionals. And if not, then just follow the above rules and you will be happy.

Applications in the thesis is the section in which you include visual materials. Visualization can be presented in different forms - diagram, table, drawing, comparative table, etc. These materials are so voluminous that it is impossible to include them in the work itself. That's why we came up with apps. Different universities have different requirements, but there are general rules for formatting applications in scientific papers. So, how to design an application?

How to properly design an application

Applications are drawn up at the end of the scientific work, after the list of references used. You can file them with your work, or better yet, attach them to your diploma in a separate folder. If you file appendices to the text of your thesis, separate them from the main part with a blank sheet of paper.

Applications are numbered in the upper right corner of the page. If the application takes up 2 sheets, then on the last sheet you need to write “End of the application...”. If the application includes three sheets or more, mark “Continuation of the application...” on the 2nd and subsequent ones, and on the last one, “End of the application...”. If one application contains several figures or tables at the same time, then do not forget to number them. Each illustration is numbered separately.

Give your applications titles that relate to the text of your manuscript. We provide links to these applications in the text. "Cm. Appendix..., Fig. ..." . To make everything clear to the reader and avoid confusion and unnecessary questions, format the appendices clearly, with a decoding of all the symbols that may appear in the tables, figures and diagrams.

Indicate the application itself in the table of contents of your work. Check with your school about whether to use continuous pagination or create your own for applications. At the same time, we save the application numbers.

How to draw up an annex to the contract

The annex to the agreement must be drawn up correctly, otherwise, this risks the fact that the document will not have legal force. First, familiarize yourself with the GOST standards for application design and try to carefully comply with all standards. After you have completed the work, I advise you to give the document to specialists for verification, or immediately seek help from special companies that are involved in the preparation and execution of documentation.

If you decide to do everything yourself, then follow this tip:

1. We are preparing documents that will become an appendix to the contract (graphs, tables, acts, lists, etc.).
2. Applications are printed on separate sheets of paper and bound several pages at a time into one document or brochure.
3. Enter the numbering in accordance with the regulations.
4. All documents must be marked with the application. On the initial sheet of the document, write “Appendix No.” in the upper corner and put the serial number on the right. Immediately below it we write the name of the administrative document “to the contract for the provision of services” and its details (number and date of signing).
5. We place a note about the application in the main document.
6. Having indicated the title of the section, we then place a list of attached documents. We arrange it in the form of a numbered list. In it we indicate the name, number of sheets and copies, do not forget to comply with the numbering.

Still, you need not only to thoroughly select the material, but also to know the rules for its presentation in a diploma in accordance with GOST. From the article you will learn what an application is and how to design it correctly.

What is a diploma supplement?

Appendix – a section where visual (additional) materials are presented, which contain information on algorithms or proprietary research methods. These documents cannot be included in sections, as the presentation format may be non-standard or the volume may not be suitable for A4 sheet.

Applications perfectly complement the thesis, make it even better, and as a rule, the student must independently think through the points of content. However, you still need to coordinate them with your supervisor.

What should be included in the diploma supplement

This section contains information that reveals the details of the diploma and clarifies some calculations. Not only graphic materials, but also handouts may be included in the diploma appendix, as they show the work done in more depth.

Additional materials that are most often used in applications:

1. Graphs and diagrams.
2. Large tables that do not fit on an A4 sheet.
3. Formulas and calculations based on them.
4. Intermediate mathematical proofs.
5. Description of the equipment and instruments that were used during the experiments.
6. Metrological examination (conclusion).
7. New techniques developed by the author.
8. Auxiliary material in the form of drawings, diagrams, cartographies, photographs, etc.
9. Reference materials. This may be a sample of financial statements for the enterprise and other documentation.

The above materials detail each chapter (section) or specific paragraphs. They also help to understand what the graduate student was focusing on, what conclusions he made, and what happened in the end. The state certification commission also pays attention to how the student was able to use the applications while reading the report.

Rules for formatting applications in a diploma according to GOST

Applications must be prepared in accordance with GOSTs, although there are no too strict requirements here. The main thing is to know the basic rules and try not to deviate from them. Read below how to complete the diploma application according to GOST standards.

According to GOST 2.301, applications can be drawn up not only on A4 sheets, but also on A3, A4*3, A1, A4*4. However, such formats can be used if the information really does not fit on A4.

According to GOST 2.109, you need to insert a sufficient number of applications, the main thing is that they can fully cover the topic of the diploma and should be of an informational nature only.

Basic rules for applications in the thesis:

Rule 1. Applications are not stitched together with the thesis, but are located in a separate folder as a separate document.

Rule 2. Each attachment must start on a new page with “APPENDIX” written at the top center. Please note that this word is all capital letters.

Rule 3. Applications are indicated in capital Russian letters, but there are exceptions that, according to GOST 2.109, cannot be written: E, Z, J, O, CH, ь, Ъ, И.

Rule 4. Applications can also be denoted in Latin letters, with the exception of I, O.

Rule 5. If all letters have been used, then applications can be designated with Arabic numerals, but only as a last resort.

Rule 6. If there is only one appendix in the diploma, then it is designated: “APPENDIX A”.

Rule 7. The text of applications may be divided into paragraphs and subparagraphs.

Rule 8. Applications must have continuous numbering.

Rule 9. All application titles are written in the same style.

Rule 10. If one application consists of several sheets, then on the first you need to write: “Continuation of Appendix A”, and on the last - “End of Appendix A”.

You should always remember that well-written applications are the path to success, since they reflect the student’s level of preparation and knowledge, and the commission pays attention to this part of the diploma.

How to format an appendix in the table of contents of a diploma

Appendix A is indicated in the table of contents. If there is an appendix B, C, D, etc., then they also need to be written in the content.

The sample shows that each application contains not only a designation (letter), but also a name..

How to provide links to diploma applications

This is what the application the student refers to in his thesis will look like:

Conclusion

Now you know how to correctly format the application in your diploma. The main thing is that you need to chase not the quantity of additional materials, but the quality of the necessary ones. It is important to remember that in some cases many applications complicate the structure of the thesis.

Updated: February 15, 2019 by: Scientific Articles.Ru

1. The letter is printed on white paper or light-colored paper in A4 (210 x 297 mm) or A5 (148 x 210 mm) format.

2. The sheet must have fields of at least:

20 mm - left;

10 mm - right;

20 mm - top;

20 mm - lower.

The date of the letter is the date it was signed. The date is written in Arabic numerals in the sequence: day of the month, month, year. The day of the month and month are written in two pairs of Arabic numerals separated by a dot; year - four Arabic numerals.

4. Outgoing number.

The registration (outgoing) number of the letter consists of its serial number, which can be supplemented at discretion with an index (for example, the initials of the head of the direction). The registration number of a letter compiled jointly by two or more departments consists of the registration numbers of the letter of each of these departments, separated by a slash.

6. Addressee

The recipient may be organizations, their structural divisions, officials or individuals. When addressing a letter to an official, the initials are indicated BEFORE the last name. The name of the organization and its structural unit is indicated in the nominative case.

For example:

LLC "Company "Name"

Planning department

The position of the person to whom the letter is addressed is indicated in the dative case, For example:

to CEO

LLC "Company "Name"

A.A. Ivanov

LLC "Company "Name"

Planning department

B.B. Petrov

The letter should not contain more than four addressees. The word “Copy” is not indicated before the second, third, fourth addressees. If the number of recipients is larger, a mailing list is created.

The “Addressee” attribute may include a postal address. Elements of the postal address are indicated in the sequence established by the rules for the provision of postal services.

When addressing a letter to an organization, indicate its name, then the postal address, For example:

LLC "Company "Name"

Yaroslavsky Ave., 12, Yaroslavl, 150001

When addressing a letter to an individual, indicate the surname and initials of the recipient, then the postal address, For example:

Sidorov V.V.

st. Svobody, 5, apt. 12,

Yaroslavl, 150000

7. Text of the letter

The text of the letter is drawn up in the form of a table, coherent text, or a combination of these structures.

Columns and rows of the table must have headings expressed by a noun in the nominative case. Subheadings of columns and rows must be consistent with the headings. If the table is printed on more than one page, the columns of the table must be numbered and only the numbers of these columns must be printed on subsequent pages.

A connected text usually consists of two parts. The first part indicates the reasons, grounds, goals of writing the letter, the second (final) - decisions, conclusions, requests, proposals, recommendations. The text may contain one final part (for example, a request without explanation).

In the text of a letter prepared on the basis of documents of other organizations, their details are indicated: name of the document, name of the organization - the author of the document, date of the document, registration number of the document, title to the text.

The following forms of presentation are used in the letter:

First person plural ( “please send”, “send for consideration”);

First person singular ( “I consider it necessary”, “please highlight”);

Third person singular ( “society does not object”, “Name” LLC considers it possible”).

8. Application

A note indicating the presence of the attachment named in the text of the letter is issued in the following way:

Application: for 5 l. in 2 copies.

If the letter has an attachment that is not named in the text, then indicate its name, the number of sheets and the number of copies; if there are several applications, they are numbered, For example:

Appendix: 1. Lease agreement for 5 l. in 2 copies.

2. Transfer and acceptance certificate for 1 liter. in 2 copies.

If applications are bound, then the number of sheets is not indicated.

If another document is attached to the letter, which also has an attachment, a note indicating the presence of the attachment is issued in the following way:

Appendix: letter of the Ministry of Internal Affairs of the Russian Federation dated 05.05.2007 N 02-6/172 and an appendix to it, only 3 pages.

If the application is not sent to all the addresses specified in the document, then a note indicating its availability is issued in the following way:

Application: for 3 l. in 5 copies. only to the first address.

9. Signature

The “Signature” detail includes: the title of the position of the person who signed the letter (full if the letter is not drawn up on a letterhead, and abbreviated for a letter drawn up on a letterhead) and a transcript of the signature (initials, surname), For example:

When a letter is signed by several officials, their signatures are placed one below the other in the sequence corresponding to the position held, For example:

When signing a document by several persons of equal positions, their signatures are placed at the same level, For example:

10. Print

The seal imprint certifies the authenticity of the signature of an official on documents certifying the rights of persons recording facts related to FINANCIAL funds, as well as on other documents PROVIDING certification of an authentic signature.

11. Performer

The mark about the executor includes the initials and surname of the executor of the document and his telephone number. A mark about the performer is placed on the front or back side of the last sheet of the document in the lower left corner, For example: