What to hand over to the military registration and enlistment office of the organization. How to prepare a report to the military registration and enlistment office on those liable for military service

Before presenting the forms themselves annual reporting on military registration need to deal with a number of issues.

Who in the organization should prepare the annual accounts?

In the organization, reporting is worked out by an employee of the personnel department of the organization responsible for maintaining military records. Every year in January, this employee is appointed, for a whole year he conducts military records, as a result of which he accumulates all the necessary information for reporting. If this was not done, then the reporting is made by one of the employees of the personnel service of the organization; as a last resort - the accountant or the secretary. You can entrust this work to a consulting company, for example, invite a specialist from a third-party company.

To whom and by what date to submit reports on military registration?

Annual reporting on military registration is provided:
- to the military commissariat of the district serving the territory at the legal address of the organization;
- to the local self-government body (administration of a settlement, district council) serving the territory at the legal address of the organization;
- to a higher organization depending on departmental subordination (to your ministry or department).

Terms of granting the annual military reporting defined in the above legislation. They must be spelled out in the annual work plan for maintaining military records in the organization, which is developed in the organization at the beginning of each calendar year and agreed with the military commissariat and the local government of your area. If you do not have such a plan, then be sure to develop it at the beginning of the new year. A typical sample will be presented to you in the next issue of the journal. It is necessary to submit reports, according to the law, on December 31 as of January 1 of the next year.

What forms of documents are related to annual reporting?

The legislation of the Russian Federation defines one main form of reporting on the maintenance of military records of citizens in organizations - form N 6 "Report on the number of employed and reserved citizens who are in reserve." Form number 6 is submitted to the (administration of the settlement, district council), serving the territory at the legal address, after agreement with the military commissariat of the district, simultaneously with the updated form N 18 "Card of the primary registration of the organization." Therefore, form number 18 can be attributed to annual reporting. It is submitted only to the local self-government body (administration of the settlement, district council) and does not need coordination with the military commissariat of the district. The latter requires, in addition to the above reporting, to provide once every two years, as of January 1 of an odd year Form N 11 / MU "Report on the number of citizens in reserve, booked for sectors of the economy of the Russian Federation."

Responsibility for late submission of reports

The Code of Administrative Offenses of the Russian Federation does not provide for a direct administrative responsibility for failure to provide or untimely provision of these particular reporting forms. However, this legal act provides for a whole chapter 21 "Offences in the field of military registration", which indirectly punishes this offense.

What is the liability for false information?

If it turns out that the military reporting is unreliable, a comprehensive audit of the organization is usually immediately assigned. The provisions of Chapter 21 of the Code of Administrative Offenses of the Russian Federation "Offenses in the field of military registration" are fully applied to the organization.

The duties of the employees of the personnel service of the enterprise include not only the preparation of documents for the hiring of new employees and the dismissal of previously accepted ones, but also some interaction with government agencies.

In particular, employees of the personnel department periodically send a report to the military registration and enlistment office for those liable for military service, which is in charge of the enterprise territorially.

Interaction between the personnel department and the military commissariat

Federal legislation provides that all enterprises in the country are required to timely inform the military commissariats about citizens who, by law, are liable for military service, hired or dismissed from the state of the enterprise.

First of all, such a requirement is connected with maintaining the defense capability of the state. So this is a pretty serious matter.

The reporting procedure itself and the list of documents required for this are not sufficiently regulated. And employees of the personnel service, by personal appeal to the military registration and enlistment office on behalf of the company, have to clarify such points.

But, nevertheless, some general provisions are provided for by the rules of law, and we will consider them in more detail.

Registration of a report to the military registration and enlistment office for persons liable for military service

Dismissal and hiring

The personnel worker is obliged to know which of the employees of the enterprise is liable for military service and is subject to mobilization in case of war.

For this, when applying for a job, they are asked to present a military ID or other document on the military duty of a citizen. Information is not only entered into the personal card of employees, but must also be transferred to the military commissariat within two weeks.

You should not think that the military registration and enlistment office does not know anything about the newly created company and there is no need to organize military registration. State bodies (tax and military commissariat) interact and information about the newly created company is transferred to the military commissariat from the tax service in a timely manner.

Thus, the company, represented by a personnel officer, is obliged to notify the military enlistment office of all military-serviced employees who are hired or fired.

Annual reconciliations

The reliability of information about employees registered with the military will have to be confirmed annually.

The military registration and enlistment offices conduct periodic inspections of enterprises, in which the information provided by the company is verified with the information in the personal cards of all employees. In case of non-compliance, it is quite possible to impose a fine.

An employee of the personnel department, without waiting for the visit of "people in uniform", must independently contact the military registration and enlistment office and clarify the reporting procedure of the enterprise for citizens liable for military service working in the company.

Below is a standard form and a sample report to the military registration and enlistment office for those liable for military service, a version of which can be downloaded for free.

In accordance with the Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration”, the resolution of the Interdepartmental Commission on booking citizens who are in reserve of February 3, 2015, and the indication of the First Deputy Chairman of the Council of Ministers of the Republic of Crimea of July 6, 2015 No. 11908 / 01-43 all enterprises, institutions, organizations and individual entrepreneurs operating in the territory of the municipality Simferopol city district of the Republic of Crimea must be sent (in person or by mail on paper) to the city commission for booking citizens (Tuesday from 10 :00 to 12:30, Thursday from 14:30 to 17:00) who are in reserve (Gorkogo St., 15, office No. 45, tel. 27-21-40) organization registration card (form No. 18).

In accordance with paragraph 9.1 of the Guidelines for the implementation of the reservation of citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies that have a reserve and work in organizations of the Republic of Crimea, approved by the Decree of the Territorial Commission of the Republic of Crimea for the reservation of citizens of the Russian Federation, organizations in reserve dated 26.01.2016 No. 2, organizations in which reservations are made for citizens who are in reserve (hereinafter referred to as GPZ) and located on the territory of the city of Simferopol are obliged annually, as of December 31 of the reporting year until November 15, to provide a report on the status of work on booking the GPZ to the city commission.

The report reflects:

Analysis of the organization's activities for the reporting period;

Information on the implementation of resolutions and orders of the Government of the Russian Federation, Interdepartmental, Territorial, city commissions for booking citizens;

Information about the decisions and regulatory documents adopted in the organization on the issues of booking citizens;

Information on the measures taken to train and improve the skills of specialists involved in the reservation of the GPP;

Results of monitoring the state of work on booking the gas processing plant;

Proposals for improving the work on booking the gas processing plant.

Attached to the reports:

Report on the number of working and booked GPZ (form 6), includes indicators characterizing the results of military registration and reservation for the period of mobilization and wartime GPZ;

Information on the availability of labor resources from among the GPZ (form 19);

Proposals for amendments and additions to the List of positions and professions (if any).

Organizations in which not implemented reservation of citizens who are in reserve, provide the city booking commission with an updated form 18 ( after January 15 ) in the following cases:

– change of the head of the enterprise and contact phone number;

- change of the person responsible for military registration and contact phone number;

- changes in the address and credentials of the organization;

- significant changes in the number of citizens in the reserve;

as of the date of the changes (upper left corner f.18) indicating the registration number (upper right corner f.18).

On the basis of the letter of the Service for Mobilization Work and Territorial Defense of the Republic of Crimea dated March 14, 2017 No. 01.1/369, the “Methodological recommendations for maintaining military records in organizations located on the territory of the Republic of Crimea” were put into effect, approved by the resolution of the Territorial Commission of the Republic of Crimea on booking citizens of the Russian Federations in the reserve dated March 13, 2017 No. 6 and declared invalid "Methodological recommendations for maintaining military records in organizations located on the territory of the Republic of Crimea", approved on December 10, 2014.

How to prepare a report to the military registration and enlistment office on those liable for military service

All Russian employer organizations, regardless of their form of ownership and management structure, are required to keep records of conscripted workers and submit reports to the military commissariats. Only individual entrepreneurs are exempted from this need. The deadlines for such reporting and liability for errors are also enshrined in law, so we will consider this obligation and how to make and in what form a report to the military registration and enlistment office in 2018 in more detail.

Normative base

For personnel officers, military accounting and reporting usually raise many questions and difficulties, which can best be resolved by laws and regulations. There are several documents that govern this issue:

Federal Law No. 61 of May 31, 1996 “On Defense” (Article 8 “Functions of Organizations and Duties of Their Officials in the Field of Defense”);
Federal Law No. 31 of February 26, 1997 “On mobilization training and mobilization in the Russian Federation” (Article 9 “Obligations of organizations”);
Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 of November 27, 2006;
Guidelines for maintaining military records in organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

The study of these documents will make it possible to issue military-listed employees and reporting to the military registration and enlistment office in 2018 in the best way. To begin with, by order of the organization, it is necessary to appoint a person responsible for military registration. Although the overall responsibility always lies directly with the head of the company, he must appoint a direct executor. But according to the law, the minimum number of such authorized persons is determined by the number of employees:

up to 500 persons liable for military service - one employee (perhaps even a part-time worker);
from 501 to 2000 people - one specialist;
from 2001 people to 4000 people - two authorized executors.

It is these employees who keep records and know how to fill out form 19 of the military registration and enlistment office, the step-by-step instructions for which are given below.

Form 18 report

To account for persons liable for military service, all firms use the so-called forms 6 and 18. Form 18 is called the "Organization Registration Card". Both of these documents of the company must be made in triplicate:

two copies must be sent to the commissariat: one - for the military registration and enlistment office itself, the second - for the booking committee of the city or municipal council;
the third copy remains with the organization.

The account form looks like this:

It consists of the main part and the title page, in which you need to write the full details of the company. On the title page we indicate:

company name;
FULL NAME. manager and his phone number;
legal address (actual and postal, if different);
information about the parent organization (if any);
all main codes of the organization (TIN, OKVED, OKPO, OGRN, OKATO, OKOPF, etc.).

In the main part, it is necessary to indicate general quantitative information about those liable for military service. We write data about persons in the reserve in accordance with the ranks. Separately, it is necessary to indicate the number of conscripts and partially fit persons in the reserve, as well as data on armor and professions. At the end, you need to certify the information with a signature and a round seal. The reverse side of the form looks like this:

Report Form F-18

Sample report to the military registration and enlistment office: form 6

Form 6 for the military registration and enlistment office 2018 is called "Report on the number of employed and booked citizens who are in reserve." It must also be drawn up in triplicate, two of which should be sent to the military commissariat. A sample report in form 6 for the military registration and enlistment office in 2018 looks like this:

Other reports to the military registration and enlistment office 2017: deadlines and where to submit

An authorized employee must maintain records at all times. After all, in addition to the two forms above, he needs to regularly send other operational information to the military registration and enlistment office at the location of the company. Deadlines for submitting the report to the military registration and enlistment office 2017:

reports F-6, 18 and 16 - annually until December 31 of the current year as of January 1 of the next year;
lists of men who turn 17 in the next reporting year - annually by November 1;
data on changes in the marital status, education, structural subdivision of the organization, position, place of residence or place of temporary residence, health status of employees registered with the military - within two weeks from the date of the change;
information about employees who are on military registration, as well as about employees who are not on military registration, but are required to be on it - within two weeks from the date of receipt of the relevant request;
data on employment and dismissal of employees subject to military registration - within two weeks from the date of the relevant event.

Employer's responsibility

For failure to provide reports on employees for organizations, administrative liability is provided. It depends on what kind of violation was committed. In addition, employers are also responsible for not notifying employees of the call or for not handing over documents received at the company's address. Several articles of the Code of the Russian Federation on Administrative Offenses regulate such liability at once:

Art. 21.1 of the Code of Administrative Offenses of the Russian Federation for failure to provide data on recruits - a fine in the amount of 300 to 1000 rubles;
Art. 21.2 of the Code of Administrative Offenses of the Russian Federation for failure to notify of a summons and failure to ensure the appearance of a working citizen at the military registration and enlistment office - a fine in the amount of 500 to 1000 rubles;
Art. 21.4 of the Code of Administrative Offenses of the Russian Federation for the lack of information about persons who are not registered, although they are obliged to do so, - a fine in the amount of 300 to 1000 rubles.

Failure to submit reports may be qualified under one of these articles. Therefore, in order not to make a mistake and not confuse anything, it is best for an authorized personnel officer to immediately contact the military commissariat at the place of registration of the organization and receive all sample documents and detailed instructions on how to fill them out correctly. Such interaction is only welcomed by the military.

Organization registration card

Why it is necessary to conduct the VU of employees

As soon as an enterprise is registered, information about it is transferred to the military commissariat (see paragraph 19 of the "Rules for maintaining the Unified State Register of Legal Entities and providing the information contained therein", approved by Decree of the Government of the Russian Federation dated 19.06.02 No. 438). The maximum period for transferring information about a new company is five days from the moment it is entered into the Unified State Register of Legal Entities - this is the responsibility of the registering authority, so that "people in uniform" can come to the employer with a check at any time.

Therefore, all firms, regardless of their form of ownership, are required to keep military records of their employees (subclause 6, clause 1, article 8 of the Federal Law of May 31, 1996 No. 61-FZ, clause 7 of article 8 of the Federal Law of March 28, 1998 53-FZ) and timely report information about them to the military commissariat.

Why do I need an organization registration card form 18

In fact, this is a report that contains the main indicators of the results of maintaining the WU and booking citizens in the reserve.

Organizations according to the method of accounting are divided into two types:

for leading simple VU;
on companies that carry out booking of citizens who are in reserve.

Higher education institutions carry out the higher education of employees, final students and graduate students.

Form 18 is filled out every two years, submitted to the military registration and enlistment office before December 31 of the current year as of January 1 of the next year.

Where is provided

The organization's accounting card is drawn up in three copies, filled out on both sides. The completed document is signed and certified by the director of the enterprise. After that, the form is sent to:

the first copy - to the district booking commission;
the second - to the military registration and enlistment office;
the third - in the archive of the enterprise.

If the card is presented to the district booking commission for the first time, it is registered in the registration log. This mark is placed on all copies. The registration number must correspond to the number of the entry in the journal.

A letter code A or B is also assigned:

A - only VU is carried out;
B - VU is carried out and reservations are made for citizens who are in reserve.

Document submission deadlines

The card refers to the mandatory documents drawn up during the maintenance of the VU. It must be submitted to the district booking commission within two weeks from the date the company is registered in the Unified State Register of Legal Entities.

Also, it must be sent to the military commissariat and the regional booking commission, not only when creating a company, but also at the end of the year (at the end of the reporting period).

The order of filling out the document

The registration card of the organization form No. 18 is contained in the Letter of the Ministry of Culture of the Russian Federation of October 21, 2015 N 344-01-39-VA “On the provision of an organization registration card”.

The registration card of the organization, the form of which should be filled out by all organizations without exception, must contain:

date of completion;
registration number;
information about the head (position, full name);
information about the employee exercising LT in the organization (position, full name);
information about the company (name, date, place of registration, legal address, actual and postal address, main codes OKVED, TIN, OGRN, etc.);
information about employees who are in reserve;
and other information.

When booking citizens who are in reserve, the card indicates: the number of booked citizens who are in reserve, the number and section of the list of positions and professions for which citizens are booked.

The completed document is signed by the head and certified with a seal.

Updated table 5 of the ERU report: meet

Let's start with the normative "culprits" of the occasion. Ministry of Finance Order No. 511 dated May 15, 2018 revised in a new edition Order No. 435. Therefore, when filling out an updated ERU report, we will look there.

Significant changes have affected table 5 of the ERU report. There are both minor changes and significant innovations that have affected the procedure for completing Table 5. But first, let's consider when you need to submit Table 5 of the ERU report. Why is it important? Because all those innovations, which will be discussed below, will need to be applied only for those events that should be reflected in Table 5 of the ERU report.

When you need to generate table 5 of the ERU report

Table 5 is intended for registration of insured persons in the register of insured persons. But is it always necessary to fill in this table? In what cases is it to be filled out? Order No. 435 when not to apply?

Let us immediately note that new edition Order No. 435 list of situations when to complete and submit table 5, expanded.

In particular, table 5 is formed and submitted if during the reporting period (month) ( p. 8 sect. IV Order No. 435):

An employment contract has been concluded or terminated with the insured person (civil law contract*);

* In addition to the GPA concluded with an individual entrepreneur, if the work performed (services provided) correspond to the types of activity specified in the extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Formations.

An employment contract has been concluded or terminated with an insured person who is employed in a new job;

- the person was transferred to another position or job with the same policyholder;

A person entered military service for the first time or completed military service (with exclusion from the lists of personnel of a military unit (military educational institution, institution, etc.)) in the manner prescribed by the provisions on military service;

The person was granted maternity leave (including persons from among military personnel, private and commanding personnel);

The person is granted leave to care for a child until the child reaches the age of three;

A person is granted leave to care for a child from the age of 3 until the child reaches the age of 6.

Important! If none of the events listed is present, Table 5 is not generated and submitted.

That is, if the above events were not recorded in the reporting period, Table 5 is not submitted**.

** See also the clarification of the State Fiscal Service in the Dnipropetrovsk region on the website http://dp.sfs.gov.ua.

It is not necessary to form such a table if the employee, for example, was granted annual leave, study leave, unpaid leave, if he was sick. This information will be reflected in table 6 of the ERU report. Table 5 does not provide information about such events.

So, we have clarified what events should be reflected in table 5 of the ERU report. Now let's find out what new indicators appeared in this table and how to fill them in for the specified events.

New indicators: simple and not so…

Minor changes have affected the title of Table 5 of the ERU report. Now it is called "Vidomosti about labors during the period of military service". Previously, there was no mention of military service.

What does this innovation mean? The fact that in table 5 of the ERU report, in particular in column 11 "Period of labor and civil law periods, military service and admission", in column 19 "Military call" it is necessary to show information about such categories of insured persons as military personnel ( except for conscripts), persons of private and commanding staff of the Ministry of Defense, the Security Service of Ukraine, the Ministry of Internal Affairs, the State Emergency Service of Ukraine, the SFSU and other military personnel (in table 6 of the ERU report they are reflected with the category code of the insured person 51-63 in annex 2 to the updated Order No. 435). This innovation concerns policyholders whose insured persons serve in law enforcement agencies ***.

Attention! Ordinary employers do not reflect information about their employees' military service or military service under contract in Table 5 of the ERU report. Recall that we are talking about employees whose guarantees are preserved in accordance with Part 3 Art. 119 Labor Code.

Swapped columns 7 and 8 of table 5 of the ERU report. Now in column 7 they show information on whether the GPA is concluded with an employee of an enterprise, institution, organization, main or part-time (indicate the sign "1 - yes"), or not (indicate the sign "0 - nі"), in column 8 - category person, information about which is entered in table 5.

The name of column 9 "Registration number of the tax payer's oblique card or series (for visibility) and passport number following the form BKNNХХХХХХ/ПХХХХХХХХ 30*" were brought into line. In general this column reflects tax registration number. But sometimes the employee waives the tax number and is allowed to make various payments by passport(there must be a corresponding mark). But as you know, there are currently two types of passports in Ukraine - on paper and plastic cards. Here, depending on the type of passport and filling in column 9 will be different:

Paper passport - in the format БКNNХХХХХХ, where "БК" - a constant that indicates registration according to passport data, "NN" - two Ukrainian letters of the passport series (upper case), "хххххх" - six digits of the passport number;

ID-passport - in the format РХХХХХХХХХ, where "P" is a constant that indicates registration according to passport data; хххххххх - nine digits of the passport number in plastic card format.

And now let's look at those indicators that need to be taken especially carefully when filling out Table 5 of the ERU report.

- “7 - individuals from the number of military servicemen, individuals of an ordinary and superior warehouse, which will help them with a link with a vagіtnіstyu and canopies”;

- "8 - individuals from the number of military servicemen, individuals of the private and chief stock."

Important! The new categories apply only to military personnel, private and commanding personnel of the Ministry of Defense, the Security Service of Ukraine, the Ministry of Internal Affairs, the State Emergency Service of Ukraine, the SFSU and other military personnel who have the category code of the insured person 51-63 in annex 2 to Order No. 435. Ordinary employers do not use these categories.

Table 5 now reflects transfer information employee from one position (job) to another with the same employer. Information on the transfer of an employee to another position or job should be reflected in the same manner as on employment ( p. 8 sect. IV Order No. 435). Previously, the fact of the transfer was not included in the ERU report at all. How exactly to make a record of the transfer, what you should pay attention to in this case - we will consider practical examples later (see the article “Filling in Table 5 of the ERU Report with Examples” of this issue).

- "12. Professional name of the robot”;

- "fourteen. Professions classifier code”;

- "16. Substantiating document about the beginning of work and release, the end of labor and civil law permits, transferred to our suburb”;

- "19. Viyskove zvonnya.

The appearance of such columns as 12, 13, 14, 15, 16 indicates that the "top" decided to seriously take up the fulfillment of their promise to get rid of work books. Now in table 5 of the ERU report they will indicate the name of the position to which the employee was hired or transferred.

It was these new columns (their filling) that caused a sea of questions. Therefore, we will dwell on them in more detail.

Important! The information required to fill in columns 12 - 14 of Table 5 is selected from the Index of professional job titles (Appendix A (mandatory) or B (reference)) of the Occupational Classifier DK 003:2010.

What and how to fill? So, in table 5 for the employee for whom information is reflected, you will need to indicate the following:

- column "12. Professional name of the robot» - reflect the professional title of the job according to classifier (column 5 of the Classifier);

- column "13. Code 3KPPTR» - indicate the code of the All-Union classifier of professions, positions and wage categories. Look for the code in the second column classifier(for example, for the position of a watchman - 18883). Please note: if in classifier the ZKPPTR code is not provided, then do not fill in column 13 of table 5;

- column "14. Occupation classifier code"- indicate the code from the first column classifier(for example, for the position of a watchman, this would be 9152).

Note: if the ERU Report is generated in a special program, then you need to select the data in column 12 from a special directory, and the data in columns 13 and 14 will be “pulled up” automatically;

- column "15. Posada". Here you need to enter the name of the position for which the employee is hired. The job title must match the entry in the work book.

Note: for part-time workers, such an entry in the work book may not be ****. In this case, to reflect the information in column 15 of table 5 of the ERU report, other personnel documents will serve as a guide: an order for employment, staffing, employment contract.

**** Record of work in the work book at the same time can be done at the request of the employee . Such an entry is made in a separate line by the main employer. About how to correctly make an entry in the work book for a part-time worker - in special issue "OT", 2017, No. 16/1, p. 9.

Important! From the explanations of the specialist of the Pension Fund, it follows that columns 12 - 15 are filled in only if information is reflected on the admission, transfer, dismissal of an employee!

For lines with holidays (in connection with pregnancy and childbirth, for caring for a child under 3 and from 3 to 6 years old), as well as when reflecting information related to civil law contracts, do not fill in columns 12 - 15;

Column "16. A supporting document about the beginning of the work and the release, the end of labor and civil law certificates, transferred to our suburb. The name of this column speaks for itself - it should indicate the document (name, number and date) on the basis of which one of the events occurred: hiring or dismissal, transfer of an employee to another position, the beginning and end of civil law relations, the beginning and termination of leave due to pregnancy and childbirth, leave to care for a child up to 3 (6) years of age.

Which document exactly? If this is an employment relationship, then in most cases such a document is an order (there will be nuances if the employee is granted leave due to pregnancy and childbirth, more about this when considering examples of filling out table 5 of the ERU report in the article “Filling out table 5 using examples ERU-report" of this issue), if the relationship is civil law - a contract;

- column "19. Viyskove zvonnya. The military rank of the soldier is indicated here. Moreover, if the military rank of a serviceman changes, then 2 lines are filled in: in the first line indicate the old rank (column 19), and in column 11 “completion date” the number by which it was valid. In the second line in column 19 indicate the new title, and in column 11 "date on the cob" the number from which the new title was assigned.

Note: ordinary employers do not fill in column 19. This column applies to military personnel, private and commanding officers of the Ministry of Defense, the Security Service of Ukraine, the Ministry of Internal Affairs, the State Emergency Service of Ukraine, the SFSU and other military personnel who have the category code of the insured person 51-63 in annex 2 to Order No. 435.

These are all the main innovations in table 5 of the ERU report. But we also want to dwell on one nuance when filling out columns 12 - 14, or rather, on classifier. After all, it is on its basis that data is entered into these columns.

How to work with the Classifier?

It should be noted that the need to work with classifier in the preparation of personnel documentation was before, and it is fixed Instruction No. 58.

Yes, according to clause 2.14 of Instruction No. 58 records about the name of the job, profession or position to which the employee is hired are made in accordance with the name of the professions and positions specified in classifier. That is, the position for which the employee is hired must be the same in the work book, and in the order for employment, and in the employment contract (contract), and in the staff list, and in other personnel documents. And its name, in turn, must correspond to the name of the profession / position from classifier.

Now, with the innovations in completing Table 5, data from classifier, namely the professional title of the job (profession, position), as well as its code, must also be reflected in the ERU report. In other words, if earlier the employer could not really bother with studying classifier, now there's no getting away from it.

So how in classifier find the right profession, position? Here is a short guide.

The main names of professional job titles (professions, positions) are given in Appendixes A and B to classifier.

In Appendix A, professions are grouped into 9 sections:

Section 1 "Legislators, senior civil servants, leaders, managers (managers)";

Section 2 "Professionals";

Section 3 "Specialists";

Section 4 "Technical employees";

Section 5 "Employees in the field of trade and services";

Section 6 "Skilled workers of agriculture and forestry, fish farming and fishing";

Section 7 "Skilled workers with tools";

Section 8 "Workers for the maintenance, operation and control of the operation of technological equipment, assembly of equipment and machines";

Section 9 "The simplest professions."

Here are the codes ZKPRTR and KP, which are required to fill out Table 5 of the Report on ERUs.

Please note: not all professional job titles have a CCPP code.. But the KP code is indicated for each profession listed in classifier. Therefore, column 13 (ZKPPTR code) may not be filled in, but always fill in column 14 (KP code).

If you find it difficult to navigate classifier, then the required profession can be found in Appendix B to classifier. This Application is more convenient, it has all professional job titles in alphabetical order.

also in classifier there is also Appendix B (mandatory). It contains derivative words (vice, chief, deputy, leading, junior, etc.) to professions (professional job titles). These words can be used to form new names of professions, but subject to the preservation of industry and functional affiliation, qualification requirements, the elimination of duplication, and the preservation of the code of such professions.

In addition, in accordance with Note 2 to Appendix B, it is possible to expand the names of professions with terms and words that specify the place of work, work performed, field of activity, provided that the presentation is concise, unless otherwise provided in classifier or other legal acts.

Attention! Combining two different job titles with a hyphen, such as "accountant" and "cashier", into one "cashier accountant" is a mistake. Create extended job titles with a hyphen or qualifiers in parentheses, other than those provided for in classifier, it is forbidden.

What to do if the position does not match classifier? Of course - to correct - to bring the position in line with classifier.

But what if the position in which the employee works is provided for by regulatory legal acts, but it is not in classifier? It is this problem that arose in some budgetary organizations, institutions, institutions. For example, Decree No. 268 (applications 48 - 54) CHI officials are provided with such positions as chief specialist, leading specialist, specialist of the 1st category, specialist of the 2nd category, specialist. At the same time, the typical professional and qualification characteristics of such positions of local government specialists who perform work related to one of the areas of work of the executive committee are approved. by order of the Main Department of the Civil Service of Ukraine dated December 29, 2009 No. 406. And in the staffing tables and work books of employees, positions are recorded as “Specialist on land issues”, “Specialist on work with youth, physical culture and sports”, etc. (see. letter of the Ministry of Social Policy dated 04.08.2017 No. 2084/0/101-17/284).

So, in classifier These job titles do not exist. From the “specialists” we can find in it, for example, such as a civil service specialist, a civil service personnel specialist, an accountant specialist, a legal adviser specialist (KP code 2419.3). How to be, what to indicate in columns 12 - 14?

This question, unfortunately, is still open. We hope to hear the answer to it soon.

Once again, we draw your attention to the fact that in Table 5 of the ERU report we reflect information only on events that occurred in the reporting month. It is not necessary to enter information on all employees of an enterprise, institution, organization into the August table 5 on the basis that earlier the names of their positions were not “shone” in the pension statements!

So, we have considered the innovations of table 5 of the ERU report, let's fill it in.

Report- 2018

Leaders and responsible for maintaining military records

in organizations, enterprises and institutions of the city of Bratsk!

We inform you that in accordance with the requirements of Art. 9 of the Federal Law of February 26, 1997 No. 31-FZ "On mobilization training and mobilization in the Russian Federation" and the Instructions for booking for the period of mobilization and for wartime citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with reserve, and working in public authorities, local governments and organizations, local governments and organizations, regardless of ownership and departmental affiliation, obliged annually submit reports on the status of work on military registration and booking of citizens in the reserve (hereinafter - GPZ).

LESSONS with military registration officers (responsible for maintaining military records) of organizations, individual entrepreneurs of the city of Bratsk, according to the reporting procedure, the rules for filling out forms of documents for 2018, the following will take place:

1) in Padunsky district- in the building of the military commissariat of the city of Bratsk, Irkutsk region (hereinafter - the military commissariat of the city) (zh.r. Padun, st. Gidrostroiteley, 16):

- October 30 from 09-00 to 10-30 - with employees of organizations and individual entrepreneurs who maintain military records and reserve the GPP;

- October 30 from 11-30 to 12-30 - with employees of organizations and individual entrepreneurs who only keep military records of the GPZ.

2) in the central region- in the building of the Bratskaya OTSh DOSAAF of Russia (Boulevard Kosmonavtov, 37):

- November 01 from 10-00 to 11-30 - with employees of organizations and individual entrepreneurs who maintain military records and reserve the GPP;

- November 01 from 12-30 to 13-30 - with employees of organizations and individual entrepreneurs who only keep military records of the GPZ.

Registration will be held 30 minutes prior to the start of class.

ATTENDANCE TO CLASSES OF EMPLOYEES RESPONSIBLE FOR MILITARY RECORD KEEPING IS MANDATORY.

The Bratsk City Booking Commission of the GPZ reports that the reporting documents for military registration and booking for 2018 are:

a) for organizations conducting military registration and booking of the GPZ:

b) for organizations keeping only military records of the GPZ:

Individual entrepreneurs operating in the territory of the city of Bratsk, submit the established reporting according to the same rules as the organizations of the city. Instead of an organization record card (form 18), a registration card of an individual entrepreneur (form 18-1).

Draw your attention to:

1.a) to transfer types of economic activity from OKVED to OKVED 2, you can use Table of translations of types of economic activity or Translation of the OKVED 2007 code into OKVED2;

2) when preparing reports in form 6 and the balance of labor resources to determine the position category code (head, specialist, other employee), it is necessary to use an extract from All-Russian classifier of professions of workers and positions of employees.

Form 6 report, accounting card (form 18) and balance sheet of labor resources are compiled as of December 30, 2018 and must contain complete and reliable information about the organization, the number of employees and booked gas processing plants.

Forms of submitted reports, the procedure for filling them out, contact details for receiving reports from the VKIO department for the city of Bratsk and the Bratsk city commission for booking the GPZ are given on the tab « Military registration in the organizations of the city » of this section.

Reporting documents filled in triplicate (form 6 and form 18) are submitted for approval to the department of the All-Russian Institute for the City of Bratsk (zh.r. Padun, st. Gidrostroiteley, 16). After agreement, the first copy of the documents remains in the organization's file, the second - to the military commissariat of the city of Bratsk, the third - is sent by courier or by mail to the Bratsk city commission for booking the GPP (37 Lenin Ave., room 512).

Balance availability of labor resources seems only to the Bratsk city commission for booking the GPP.

The acceptance of annual reports for 2018 at the Bratsk city commission for booking citizens in reserve and at the military commissariat of the city of Bratsk will be held from 01 to 20 November 2018.

Please note that when the military commissariat of the city of Bratsk checks the state of military registration and booking of the GPZ in 2019, the assessment of the organization will be reduced in case of a significant (more than 5 days) delay from the established deadlines for reporting on military registration and booking.

The principles of maintaining military records at the enterprise are regulated by several documents:

Federal Law No. 61-FZ of May 31, 1996 "On Defense" (Article 8 "Functions of organizations and duties of their officials in the field of defense");
Federal Law No. 31-FZ of February 26, 1997 “On mobilization training and mobilization in the Russian Federation” (Article 9 “Obligations of organizations”);
Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 dated November 27, 2006 (hereinafter referred to as the Regulations).

Responsibility for military registration lies with the head of the enterprise (clause 9, part I of the Regulations). It is he who decides which of the employees will be responsible for accounting. The minimum number of authorized persons is determined by the total number of employees registered with the military: up to 500 people - a part-time employee can keep records, up to 2,000 people - one dedicated specialist, up to 4,000 - two, etc.

An order to appoint a responsible person must be submitted to the military registration and enlistment office at the location of the enterprise. In addition, for approval by the military commissar, submit your plan for organizing military registration of those liable for military service and reserve. It reflects the necessary activities and functional responsibilities of the officer responsible for military records.

We check documents, inspect personal cards

Military registration at the enterprise will have to be organized in several directions at once. Start by verifying the authenticity of military registration documents, registration records at the place of stay or residence, marks in the passport about attitude towards military service. This applies to several categories of workers at once. We remind you that men are liable for military service:

in reserve;
over 27 years of age who are exempt from military service, received a deferment or are not called up for other reasons;
graduated from military departments at universities;
dismissed from military service without military registration and subsequently put on it in military commissariats;
completed alternative civilian service.

Some women are also included. The list of "women's" specialties is gradually expanding. Since 2016, it has included not only doctors, cartographers, radio operators, but also meteorologists, photo lab technicians, electricians, telegraph operators, etc. Their military registration documents are also subject to thorough verification.

The next step is to enter information from military registration documents (military ID and temporary certificate for reserve officers) into personal cards: change of surname, marital status, etc. For an employee who has reached the age limit for being in the reserve or is recognized by the medical board as unfit for military service, indicate in card “Removed from military registration due to age” or “Removed from military registration for health reasons”.

Do not forget to notify your colleagues of all notices addressed to them from the military registration and enlistment offices within three days. The fine for non-compliance with this requirement is from 500 to 1,000 rubles (Article 21.2 of the Code of Administrative Offenses of the Russian Federation). In addition, an authorized employee must tell newly hired employees about the procedure for mobilization training, about responsibility for failure to comply with the requirements of the law, about the requirements for military registration documents.

Submitting information to the Commissioner

The second direction of work is constant interaction with military registration and enlistment offices. Submit information to the commissariat about all violations found in the documents: inaccurate or erroneous data, the absence of records, pages or even documents, forged military tickets or storage certificates.

And most importantly, the commissariats must be reported about employees who evade military duties. Otherwise, an administrative fine in the amount of 3 to 10 times the minimum wage will be imposed.

Submit reports in a timely manner

On a monthly basis, the organization must send to the military registration and enlistment offices at the location or local governments lists of accepted and dismissed employees who are subject to military registration. Once a year - lists of men who will turn 17 in the next reporting year, as well as several other reports. Among them are forms No. 6 “Report on the number of employed and booked citizens who are in reserve”, No. 18 “Card of the organization’s primary registration”, No. 16 “Plan for the replacement of specialists called up for military service for mobilization and in wartime”, etc.

In order not to be mistaken in the list of reports and the deadlines for their submission, contact the military registration and enlistment office at the place of registration of the enterprise. You will receive sample documents and instructions on how to fill them out correctly.

We will talk about how to generate reports to the military registration and enlistment offices in the Kontur-Personnel program in one of the following materials.

“Military registration in the organization - step-by-step instructions 2019” - this is how the internal document of the company, in whose staff the citizens liable for military service work, should be called. And since such companies today include the vast majority, the issue of maintaining military records is of high importance for them. How exactly should an organization keep military records, what procedures should be followed, and what else is important not to forget in 2019? This article is devoted to these issues.

Organization of military registration and its purpose

Military registration is a system of techniques and methods that ensures the registration of all persons of military age in a single database, reflecting in it the basic information about each such person, as well as the subsequent updating of this information. The military registration system allows the competent authorities to monitor how timely each person liable for military service performs military duty, and to track cases of illegal evasion from it.

The main regulatory acts that regulate the process of military registration are the law “On military duty and military service” dated March 28, 1998 No. 53-FZ and the regulation on military registration, approved by Decree of the Government of the Russian Federation dated November 27, 2006 No. 719.

Why exactly is military registration needed, what is its purpose? The answer to this question can be found in regulation No. 719, in paragraph 2 of which the purpose of military registration is formulated approximately as follows:

during periods when the situation in the country is calm, the main task of military registration is to ensure the fulfillment of military duty by each conscript, that is, to timely monitor the filling of the army and prevent illegal evasion from service;
if a military conflict occurs or a real threat to the country's security arises, then with the help of the military registration mechanism, the authorized bodies should promptly mobilize persons liable for military service, as well as ensure the need of state structures for labor resources.

IMPORTANT! The need for labor resources is provided by attaching citizens liable for military service who are in reserve to certain state structures, so that during mobilization they would not be sent to the place of hostilities, but would perform certain labor functions in such state structures.

In order for the military record to fulfill its purpose, as indicated above, the state must have up-to-date information about each conscript. To this end, special responsible bodies (military commissariats) are obliged to ensure that all potential conscripts (men aged 18-27 years) and those liable for military service (reserves; persons who have a deferment until they reach the age of 27; women who have received military specialties, as well as some other persons listed in clause 14 of regulation No. 719).

To do this, the legislator obliged all males in the year when they turn 17 years old to appear on the agenda at the military registration and enlistment office and go through the initial military registration procedure, during which a special commission will determine whether the conscript is fit for military service and to what extent ( unlimited or restricted).

ATTENTION! Initial military registration is carried out from January 1 to March 31 of the year in which the conscript turns 17 years old (clause 1, article 9 of law No. 53-FZ). This means that even conscripts who have not actually reached the age of 17 must appear at the military registration and enlistment office within the specified time frame if they have received a summons.

For more information about the initial military registration, see the article "Initial registration of citizens for military registration"

Both large departments (the Ministry of Defense, the Ministry of Internal Affairs, the Foreign Intelligence Service, the FSB), as well as the authorities of the constituent entities of the Russian Federation and local self-government, as well as organizations (clause 5 of regulation No. 719), are responsible for the functioning of the military registration mechanism.

But who exactly carries out military registration for each person liable for military service? As mentioned above, these are military commissariats (or, if they are not in a certain territory, local governments). But not only. If a potential recruit works in any organization, then it is she who must keep military records on him.

What is meant by military registration in the organization and why it is needed, we will describe further.

Maintaining military records and booking in the organization: general information

First of all, it is worth noting that military records should be kept not only for conscripts, but also for all those liable for military service who work / study in an organization. To such, law No. 53-FZ (clause 1, article 52) includes all persons in the reserve:

those who were discharged from the army to the reserve;
persons who have a deferment or for some other reason did not have time to serve up to 27 years (including those released from service due to the successful completion of the military department at the university);
persons who served alternatively in civilian life;
women with military specialties.

ATTENTION! If the company employs persons exempted from military duty by virtue of the law, or women who do not have a military specialty, then the employer does not need to keep military records in relation to them.

For more information about who should keep military records in the company, see the article "What is the mandatory personnel documentation?" .

The procedure and basic rules that companies should follow in this context are established in the Guidelines for keeping military records in organizations approved by the General Staff of the Armed Forces of the Russian Federation on 11.04.2008.

So, in relation to the above persons, companies must carry out military registration. To do this, they, like the military registration and enlistment offices, collect, systematize and keep up to date information on the performance of military duty by conscripted workers. In addition, an important goal of military accounting in an organization is a correct analysis of how much the company will be provided with labor resources if a military conflict suddenly arises and the mobilization of the military conscripted part of the population is announced.

Military registration in the company must be carried out by as many specialists as required by the norms of clause 12 of regulation No. 719. So, for example, if less than 1,500 citizens liable for military service work in the company, then the accounting is kept by one specialist, and then by combination.

IMPORTANT! Moreover, if two or more specialists must keep records of military service employees in a company, then the company should create a separate structural unit - a military registration desk (clause 13 of regulation No. 719).

In order to document the maintenance of military records in the company, an order should be issued on the organization of military records, in which, signed by the head, it is indicated which of the employees will carry out military records.

ATTENTION! Candidates for specialists who will carry out military registration must be agreed with the military registration and enlistment office, which has jurisdiction over the territory where the company is located. In addition, companies must send copies of orders for the appointment / dismissal of specialists from the position of military record keeping (paragraph 22 of the Methodological Recommendations).

Instructions for maintaining military records in organizations

A specific list of functions assigned to employees involved in the registration of military personnel in the company should be fixed in a special instruction on maintaining military records.

Such an instruction outlines the requirements for an employee involved in the registration of persons liable for military service: what legal norms he should know and what he should be guided by in his work. In addition, this document defines the main job duties and rights of an employee who carries out military accounting in a company, and also prescribes provisions regarding the measures of responsibility of such a specialist for violations that he may commit during record keeping.

For the correct maintenance of military records, the company must draw up a plan of relevant work for the year (which must also be agreed with the military registration and enlistment office). In such a plan, all the timing of the activities for accounting employees should be indicated.

Military registration in the organization is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations):

registration certificate - for recruits who have not yet served;
military ID - for persons liable for military service in reserve.

Therefore, when hiring in 2019, the specialist responsible for accounting must check whether all the specified documents are in order: are there any inaccuracies, fake records, torn sheets, are all the necessary marks in place. And if not, report it to the military registration and enlistment office.

So, during the year, a special employee in the organization must monitor the completeness and relevance of information about employees subject to military registration. For these purposes, such an employee starts a personal card for each military man, which reflects all the information about him: marital status, position held in the organization, level of education, place of residence, etc. (paragraph 28 of the Methodological recommendations).

For the form by which the employer carries out military registration of employees, see the article “Unified form No. T-2 - form and sample filling out”.

If any employee receives a summons from the military registration and enlistment office, the military registration desk of the company must notify him about this, and also help him to appear at the military registration and enlistment office in a timely manner. If a woman with a military specialty is hired, then the company must send her to the military registration and enlistment office for initial registration.

In addition, companies should explain to their employees how exactly they must fulfill their military duty in the event of mobilization, as well as what responsibility will come if they do not.

An important function of specialists who keep military records in an organization is booking employees, that is, assigning the necessary specialists to an organization for the duration of a military conflict.

ATTENTION! As a rule, the booking tool is available only for strategically important enterprises, i.e. those carrying out military or government orders, directly affecting the livelihoods of the population, etc. You can find out if a company can book employees in the event of martial law being introduced at the military registration and enlistment office.

The military accounting table of the company is accountable to the military registration and enlistment office. Therefore, the organization must send all information related to:

employment (dismissal) of military service employees;
changes to current information about such employees.

In addition, the company is required to notify the military enlistment office annually of the number and composition of employees aged 15 and 16, as well as those who have just reached the age when the initial military registration should be carried out.

At least once a year, the information of the military registration desk of the organization should be compared with the information available in the military registration and enlistment office. For these purposes, the company must have a special audit log.

As mentioned above, military registration in the company is organized from the moment the order is issued, signed by the head, on the organization of military registration of citizens, including the reservation of employees who are in reserve.

You can download the form of such an order on our website.

This order must specify who exactly will carry out military registration in the company, as well as who will replace the main specialist during the period when he will be absent for any reason.

Responsibility for violation of the rules for maintaining military records in the company

Since the maintenance of military records in an organization is its duty, and not a right, then, accordingly, the legislator provides for liability measures for non-performance/incorrect performance of this duty. Liability comes in the form of fines, for example, for the following violations:

failure to provide information about conscripted employees, including potential recruits, within the established time limits (Articles 21.1, 21.4 of the Code of Administrative Offenses of the Russian Federation);
failure to provide assistance in the appearance of an employee on a summons to the military registration and enlistment office within the specified period (Article 21.2 of the Code of Administrative Offenses of the Russian Federation);
non-disclosure of changed information on citizens liable for military service, for example, if someone moved to live in another region, etc. (Article 21.3 of the Code of Administrative Offenses of the Russian Federation).

Results

Methodological recommendations for maintaining military records, as well as regulation No. 719 and law No. 53-FZ, require in 2019 that all organizations where citizens liable for military service work keep records of such workers. To do this, the company must allocate a special employee (or several specialists) and issue an appropriate order, fixing his functions. Directly, the military registration itself in the company is expressed in maintaining up-to-date information about all military-conscripted employees. For this purpose, the company creates special personal cards for each employee, the information in which should be periodically transferred to the military registration and enlistment office. In addition, if the organization is of strategic importance, it has the right to reserve some employees for the period of a possible military conflict; then such employees will not be drafted into the army, but will remain to work in the company. It is also important to remember that for violation of the rules of military registration in organizations, measures of responsibility against the employer are provided.