Plan for the replacement of specialists in wartime. Who is to be mobilized? with documents for work on alerting citizens

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Employers are required to maintain military records (VU) of employees and reservation of citizens who are in reserve. It is provided next to normative documents, namely:

• Federal Law No. 61-FZ of May 31, 1996 "On Defense";
• Federal Law No. 31-FZ of February 26, 1997 “On mobilization training and mobilization in Russian Federation»;
• Federal Law No. 53-FZ of March 28, 1998 “On military service and military service";
• Decree of the President of the Russian Federation of August 14, 1992 No. 890 “On the organization of work on booking citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with a reserve, and working in state authorities, local governments and organizations”;
• Decree of the Government of the Russian Federation of November 27, 2006 No. 719 “On approval of the Regulations on military registration”;
• Decree of the Government of the Russian Federation of March 17, 2010 No. 156 “On approval of the Rules for booking citizens of the Russian Federation who are in the reserve of the Armed Forces of the Russian Federation, federal executive bodies with a reserve, and working in state authorities, local governments and organizations.”

Booking instructions for the period of mobilization and for war time citizens of the Russian Federation who are in reserve, and Guidelines on maintaining military records in organizations (updated in 2017).

Fulfillment of the complex declared in regulations requirements will allow, in case of mobilization or in wartime, to ensure the uninterrupted operation of enterprises, authorities and local administrations.

Sample Wartime Specialist Replacement Plan

Organizations that are engaged in booking citizens who are in reserve should have documents regulating the procedure for actions in case of mobilization. One of them is a plan to replace specialists called for military service, - the so-called form number 16.

As you can see, the form is presented in the form of a table, which indicates:

• information about citizens who are in reserve, subject to conscription: full name, in which structural units they work, what positions they hold;
• information about the citizens who will replace the departed specialists: full name, name of the departments where they are registered, what positions they hold, what relation they have to the service.

Who draws up and approves the document

The head of the organization is responsible for the WU and booking. But another person appointed by the relevant order may be directly involved in maintaining the documentation. In many companies, this responsibility is assigned to employees of the personnel department. Therefore, a plan for the replacement of specialists will have to be drawn up and signed by the head of the personnel department, and then approved by the head of the organization.

Note that the plan should be reviewed every six months. Given that the list of citizens in the reserve is changing, such regular clarifications are necessary so that the enterprise always has a clear algorithm for replacing specialists in the event of mobilization or the announcement of a wartime regime.

Mobilization and wartime working

AT ____________________________________________

(name of company)

Head of the mobilization body (personnel department)

___________________________________________

(signature, initials, surname)

P a p k a No. 2

with documents for work on alerting citizens,

in stock in working time on signal

military commissariat

1. Order for notification.

2. Plan for the notification.

3. Notification card.

4. Statement for the issuance of notification cards.

5. Summary alert card.

6. Card of the mobilization order.

For administrative use

P R I C A Z

Directors _________________________________

№ ______________

"____" _______________ 200__ Moscow

"On measures to organize notification in

working hours of those called up for mobilization

citizens in the reserve, at their place of work"

In accordance with the Federal Law of the Russian Federation "On mobilization training and mobilization in the Russian Federation" dated February 26, 1997 No. 31-FZ, Decree of the Government of the Russian Federation "On approval of the Regulations on conscription for military service for the mobilization of citizens assigned to military units(intended for special formations) to perform military service in military positions provided for by wartime states, or to send them to work in positions of civilian personnel of the Armed Forces of the Russian Federation, other troops, military formations, bodies and special formations" dated 10/19/1998 No. 1216, Decisions of the Constricted meeting of the administration of _________ district dated ____________ No. _________:

I ORDER:

1. To notify during working hours of citizens called up for mobilization who are in reserve, at their place of work, create a headquarters for alerting and conducting defense measures, consisting of:

Ivanov I.I. - deputy director of the organization - chief of staff

warning and defense measures.

Svetlova T.G. - Head of Human Resources - Deputy Head

warning and defense headquarters

events.

The head of the headquarters for alerting and carrying out defense measures to develop a plan for alerting during working hours those called up for mobilization of citizens who are in reserve at their place of work, in which to provide for responsible executors, allocation of premises, transport and means of communication, develop appropriate instructions for executors.

Submit the plan for approval "____"______200__.

2. The head of the military registration unit ____________________ during ______________ 200__ to ensure the appearance of all citizens who are in the reserve, who have mobilization orders on military tickets, to the military commissariats to clarify the credentials and make marks of the military commissariat on mobilization orders. Establish control over the appearance of citizens who are in reserve at the military commissariat.

When hiring, require from citizens who are in the reserve, a mark on the appearance at the military commissariat at the place of residence.

After the arrival of citizens who are in reserve, from the military commissariat, check the information on the military registration of T-2 personal cards with military tickets. On the basis of the mobilization order, which has marks with the letters "U", "P", "VO" and "M", record the team number on the T-2 personal card and fill out the appropriate notification card at the place of work. Keep notification cards of citizens who are in reserve in a file cabinet by groups corresponding to the indices "U", "P", "VO" and "M" by increasing numbers of teams (batches), in them by workshops (departments, services).

In their future work, ensure systematic control over the maintenance of a file cabinet of notification cards at the place of work and its constant readiness to alert citizens in reserve.

3. To the heads of shops (departments, services) during the notification period during working hours of citizens called up for mobilization who are in reserve, immediately release them from work and control their timely dispatch to the assembly points of military commissariats.

in cases of collective trips outside the city on weekends, holidays and pre-holiday days, report the exact address of the place of stay to the responsible duty officer of the enterprise.

4. For financial workers (accountants, timekeepers of shops (departments, services), when registering the next vacation of citizens in the reserve, a long business trip, accept summons to pay for the time spent by citizens in the reserve, upon a call to the military commissariat, to produce only if there is a mark of military accounting unit on the corresponding document.

5. Citizens who are in the reserve and are subject to conscription for military service for mobilization, working in the organization, in case of a change in surname, marital status, place of residence, education, report to the military registration unit of the organization within three days.

In all cases of a call to the military registration unit, be exactly on time and have a military ID and passport with you.

6. Order to declare interested.

I reserve control over the execution of the order.

Director

"____" _____________200__

For administrative use

APPROVE

Head of the organization

The plan is drawn up in accordance with the specified form and it reflects the following questions:
1. Responsible for issuing certificates and authorized from shops, departments and other structural divisions are determined for the presentation of certificates to reserved citizens who are in reserve.
2. Lists of these persons are compiled, approved by the management and attached to the plan.
3. Signals, means and methods of notifying responsible and authorized persons during working and non-working hours are established.
4. Methods for delivering credentials to departments located outside the main organization are determined.
5. The procedure for issuing certificates to citizens in the reserve is established upon receipt of an order for delivery.
6. The procedure for returning blank forms and undelivered certificates to the military commissariat is determined with the submission of statements for the presentation of certificates.
7. It is reported to the management of the organization on the presentation of certificates to reserved citizens who are in reserve.

Option

APPROVE

Head of the organization

I N S T R U K T I A

The authorized person who is entrusted with the delivery of certificates of deferral from conscription for military service on mobilization and in wartime (Form 4) to reserved citizens who are in reserve is obliged:

1. In advance, familiarize yourself in the military registration unit with the procedure for issuing certificates and the amount of work to be done.

2. When announcing mobilization or receiving an order from officials organizations to immediately arrive at the military registration unit and receive, against receipt, completed certificates f.4 for reserved citizens who are in reserve, of their direction (workshop, department, sector or other organizational and staff structure) and forms of statements for issuing certificates of deferment from conscription for military service on mobilization and in wartime (form 9). Upon receipt of certificates, check their number.

3. Before issuing certificates, explain to citizens in reserve the Rules set forth on reverse side certificates. Please note that citizens in the reserve are required to keep certificates with them, enclosed in a military ID. In case of loss of the certificate, immediately inform the military registration unit of the organization and the military commissariat at the place of registration.

4. Hand over certificates if a citizen who is in reserve has a passport and a military ID. Clarify the identity of all military credentials of the certificate with a military ID, as well as compliance with the position held and tariff category. If there is a discrepancy, do not hand over certificates until the discrepancies are clarified in the military registration unit.

5. Issue certificates to citizens who are in reserve, personally against receipt in the statement for issuing certificates of deferment from conscription for military service for mobilization and in wartime (form 9). Filling in the statements (last name, first name, patronymic, series and number of the certificate) to be done at the time of presentation of the certificate in legible handwriting and only in ink (ballpoint pen)

6. Accept necessary measures to notify reserved citizens who are in reserve, who for some reason are outside the enterprise, and handing them certificates.

7. Keep certificates and statements in a safe. It is prohibited to issue certificates without a receipt, transfer them through other persons, and also take out certificates and statements outside the territory of the organization.

8. Sheets of issued certificates and for any reason not handed certificates to hand over to the military registration unit of the organization immediately after the end of the delivery of certificates.

signature, initials, surname

LIST
authorized to issue certificates of deferment from

call (form No. 4) to reserved citizens,

in stock

Head of Human Resources __________________________________

Form No. 10

C O D I C O S T

mobilization service and in wartime (forms No. 4 and 4a)

authorized workshops and departments for delivery to booked

citizens who are in the reserve, working

in __________________________________________

(name of company)

Form No. 9

C O D I C O S T

for the issuance of certificates of deferment from conscription for military

mobilization service and in wartime (form No. 4 and 4a)

booked citizens staying in reserve, working

in

(name of company)

Total, according to this statement, certificates were issued to citizens in the reserve ________________________________

(number in numbers and words)

______________________________________________

(position title, signature, initials, surname of the issuer of the certificate)
"" ______________ 200__

Form No. 16
APPROVE

Head of the organization

__________________________

"" _______________200__
P L A N

replacement of specialists called up for military service

mobilization and wartime working

in ____________________________________________

(name of company)

Head of the mobilization body (personnel department)
___________________________________________

(signature, initials, surname)

P A P C A No. 2

with documents for work on alerting citizens,

in reserve during working hours on signal

military commissariat

1. Order for notification.
2. Plan for the notification.
3. Notification card.
4. Statement for the issuance of notification cards.
5. Summary alert card.
6. Card of the mobilization order.

Option
For administrative use

P R I C A Z
Directors _________________________________

№ ______________
"____" _______________ 200__ Moscow

"On measures to organize notification in

working hours of those called up for mobilization

citizens in the reserve, at their place of work"

In accordance with the Federal Law of the Russian Federation "On mobilization training and mobilization in the Russian Federation" dated February 26, 1997 No. 31-FZ, the Decree of the Government of the Russian Federation "On approval of the Regulations on conscription for military service for the mobilization of citizens assigned to military units (designated in special formations) for military service in military positions provided for by wartime states, or sending them to work in positions of civilian personnel of the Armed Forces of the Russian Federation, other troops, military formations, bodies and special formations "dated 10/19/1998 No. 1216, Decision of the Constricted meeting of the administration of ______________________ district dated ____________ No. _________:

I ORDER:

1. To notify during working hours of citizens called up for mobilization who are in reserve, at their place of work, create a headquarters for alerting and conducting defense measures, consisting of:

Ivanov I.I. - deputy director of the organization - chief of staff

warning and defense measures.

Svetlova T.G. - Head of Human Resources - Deputy Head

warning and defense headquarters

events.

The head of the headquarters for alerting and carrying out defense measures to develop a plan for alerting during working hours those called up for mobilization of citizens who are in reserve at their place of work, in which to provide for responsible executors, allocation of premises, transport and means of communication, develop appropriate instructions for executors.

Submit the plan for approval "____"______200__.

2. The head of the military registration unit ____________________ during ______________ 200__ to ensure the appearance of all citizens who are in the reserve, who have mobilization orders on military tickets, to the military commissariats to clarify the credentials and make marks of the military commissariat on mobilization orders. Establish control over the appearance of citizens who are in reserve at the military commissariat.

When hiring, require from citizens who are in the reserve, a mark on the appearance at the military commissariat at the place of residence.

After the arrival of citizens who are in reserve, from the military commissariat, check the information on the military registration of T-2 personal cards with military tickets. On the basis of the mobilization order, which has marks with the letters "U", "P", "VO" and "M", record the team number on the T-2 personal card and fill out the appropriate notification card at the place of work. Keep notification cards of citizens who are in reserve in a file cabinet by groups corresponding to the indices "U", "P", "VO" and "M" by increasing numbers of teams (batches), in them by workshops (departments, services).

In their future work, to ensure systematic control over the maintenance of a filing cabinet of notification cards at the place of work and its constant readiness to notify citizens who are in reserve.

3. To the heads of shops (departments, services) during the notification period during working hours of citizens called up for mobilization who are in reserve, immediately release them from work and control their timely dispatch to the assembly points of military commissariats.

in cases of collective trips outside the city on weekends, holidays and pre-holiday days, report the exact address of the place of stay to the responsible duty officer of the enterprise.

4. For financial workers (accountants, timekeepers of shops (departments, services), when registering the next vacation of citizens in the reserve, a long business trip, accept summons to pay for the time spent by citizens in the reserve, upon a call to the military commissariat, to produce only if there is a mark of military accounting unit on the corresponding document.

5. Citizens who are in the reserve and are subject to conscription for military service for mobilization, working in an organization, when changing their surname, marital status, place of residence, education to report to the military registration unit of the organization within three days.

In all cases of a call to the military registration unit, be exactly on time and have a military ID and passport with you.

6. Order to declare interested.

I reserve control over the execution of the order.

Director

"____" _____________200__
Option
For administrative use
APPROVE

Head of the organization

"____" _______________ 200__

P L A N
notifications during working hours of those called up for mobilization

citizens in the reserve, at their place of work

on the ______________________________________________________________

(name of the enterprise, organization, institution)

The time of receipt of the signal from the military commissariat _______________________ and the list of teams (parties) __________________________________.

"____" hour "____" min. ____ "_____________________ 200__

Note:

1. For the notification are allocated

Premises:

in the administrative building

in the shops

Transport

Means of communication

2. List of authorized workshops (departments, services) for the announcement of notification cards. called for mobilization of citizens who are in reserve.

Sales department

3. Upon receipt of a signal from the VC during the work of the 2nd-3rd shift from 17.00 to 23.00 hours. work on alerting citizens called for mobilization who are in reserve is carried out by the responsible person on duty for the organization.
Deputy director of the organization

chief of the warning staff and

carrying out defense measures
"____" _____________200__

ALERTS CARDS
A) without a band, if the index "U" (reinforcement device) is indicated in the mobilization order.

B) with a green stripe, if the index "P" is indicated in the mobilization order

C) with an orange stripe, if the index "VO" is indicated in the mobilization order

D) with a red stripe, if the index "M" is indicated in the mobilization order

C O D I C O S T
for the issuance of notification cards at the place of work (enterprises,

organizations, institutions) on citizens staying in

stock working on

_____________________________________________________________

(name of the enterprise, organization, institution )

Note: The statement is signed by the person who issued the cards

notifications at the place of work, indicating his position and

surnames.
SUMMARY CARD
accounting of teams (games) and notification control

citizens who are in reserve at the place of work

Business name: _____________________________________

Address: ________________________________________________________

Head of the enterprise: ______________________________________

Responsible for notification: ____________________________________

Number of notifications:
U M VO P

Head of an enterprise, organization, institution (regardless of

forms of ownership)
______________________________________________

(Surname and initials 200__ Signature)
The reverse side of the card indicates

Total to be notified ______________

Notified ____________

Unannounced __________

For reasons including:

on vacation, ____________

business trips _________

sick _______________

working second shift _______

work third shift _______

SAMPLE DOCUMENTS

Excellent mark of TCG, RKCH, etc. Excellent mark of TCG, RKCH, etc.

1. Team No. _________Liter _______________ mobilization order

2. VUS number _______________________________ 1. Team No. ______________ Letter __________

3. Name and code of military position ______ 2. Number of VUS _____________________________

3. Name and code of military position ____

4. Military rank ___________________________ __________________________________________

5. Surname, name, patronymic _____________________ __________________________________________

4. Military rank __________________________

6. Year of birth _____________________________ 5. Surname, name, patronymic ___________________

On the basis of the Constitution of the Russian Federation __________________________________________

with the announcement of mobilization you are obliged, not __________________________________________

waiting for the summons of the military commissariat, come 6. Year of birth ____________________________

during ___________________________________ 7. For marks _____________________________

hours at: _____________________________ __________________________________________

____________________________________________ __________________________________________

If it is impossible to arrive at this address, you

must arrive at the appointed time

address: ___________________________________________

____________________________________________

When appearing, have the documents and things indicated on

military commissar

M.P. _____________________________ of the district

"____" ________________ 200__
1. When appearing, have:

Passport, military ID, service record, mobilization order

(agenda);

Drivers of cars, tanks, tractors, motorcycles and other vehicles and equipment -

certificate for the right to manage them;

Specialists in the food service, nutrition, bakery and water supply -

Toiletries;

Food for one day.

2. Upon receipt of the agenda of the military commissariat, which indicates other than in

mobilization order, addresses and deadlines for appearance, must arrive on time and at the address

indicated on the agenda.

3. Citizens guilty of failure to fulfill the duties assigned to them for defense or

hindering the performance of defense tasks, bear disciplinary, administrative,

civil or criminal liability in accordance with the law

Russian Federation.

4. The mobilization order should be carefully stored in a military ID and presented only upon

at the request of representatives of the military commissariat, the military unit and the administration for

place of work (service).

MOBILIZATION INSTRUCTION CONTROL VOICE

mobilization order
Batch No. ________ 1. Batch No. _______________________________

__________________________________________ __________________________________________

__________________________________________ 2. ________________________________________

(name of organization) (name of organization)

On the basis of the Regulations on the military transport __________________________________________

duties with the announcement of mobilization 3. ______________________________________________

the driver is obliged, without waiting for other orders (type, brand and state

military commissariat, deliver the fixed __________________________________________

behind him the car _________________№__________ number plate of the car)

(car brand) 4. Surname, name, patronymic of the driver, delivering-

within ___________hours at the address _________ of our car ______________________________

(in words) ________________________________________________________

________________________________________________________ (filled in at the PSPT or the part reception point)

__________________________________________ __________________________________________

If it is impossible to deliver the car according to this 5. Delivery time of the car ________________

address, the driver is obliged to deliver it to the address __________________________________________

__________________________________________ (filled in at the PSPT or the part reception point)

6. For marks _____________________________

VK stamp ________________________________ __________________________________________

(Military Commissariat) ________________________________________________________

"____" _____________________ 200__ __________________________________________

1. When mobilization is announced, the administration of the organization and the driver are obliged to deliver

car at the points and times specified in the mobilization order.

2. If the car is on a flight and time permits, then the administration and the driver are obliged

take measures for its immediate return to the organization for preparation and transfer

to the Armed Forces of the Russian Federation.

In the case when time and circumstances do not allow returning the machine to the organization, then

the driver is obliged to deliver it directly to the points and terms specified in the mobilization

rational prescription.

3. The driver must have with him: a military ID, passport, driver's license,

the passport vehicle and vehicle registration certificate.

4. For failure to complete the task of delivering the car at the specified points and times

the administration and the driver are held accountable under the Law.

5. Carefully store the mobilization order together with the registration certificate

vehicle and present at the request of representatives of the military

commissariat, military unit and bodies of the State traffic inspectorate and Gostekhnadzor.

8. Statements (form No. 9) for issued certificates (form No. 4) and for some reason not handed certificates (form No. 4) to hand over to the military registration unit of the organization after the certificates have been handed over.

* The memo is prepared if necessary by authorized persons.

Application

Form No. 15

APPROVE

Supervisor

________________________

(signature, initials, surname)

"___" ___________ 20__

P L A N

arrangements for the presentation of certificates of deferment from conscription

for military service on mobilization and in wartime

booked citizens of the Russian Federation, staying in reserve, working

in _________________________________________________________

(full name)

military registration and booking _______________________________

(signature, initials, surname)

Explanations for filling out the form:

The plan is drawn up in accordance with the specified form, and it reflects the following questions:

1. Responsible and authorized (if any) persons are determined for issuing certificates (form No. 4) for presenting certificates to reserved citizens of the Russian Federation who are in reserve.

2. Lists of these persons are compiled, approved by the management and attached to the plan.

3. Signals, means and methods of notifying responsible and authorized persons during working and non-working hours are established.

4. Methods for the delivery of certificates to units located outside the main IOGV of St. Petersburg or organizations are determined.

5. The procedure for issuing certificates to citizens of the Russian Federation who are in reserve is established upon receipt of an order for delivery.

6. The procedure for returning blank forms and undelivered certificates to the military commissariat is determined with the submission of statements for the presentation of certificates.

7. It is reported to the management of the organization on the presentation of certificates to reserved citizens of the Russian Federation who are in reserve.

Application

Form No. 16

I ASSURE

Supervisor

________________________

(signature, initials, surname)

"____" ___________ 20___

PLAN

replacement of specialists called up for military service

on mobilization and in wartime, working

in _____________________________________________________

(full name)

Leader in charge of the organization

military registration and booking _________________________________

(signature, initials, surname)

Note: The replacement plan includes citizens of the Russian Federation who are in reserve and have mobile prescriptions.

Application

Form No. 9

STATEMENT

on mobilization and in wartime (forms No. 4 and 4a) booked

citizens of the Russian Federation who are in reserve, working

in __________________________________________________________________________

(full name)

Total, according to this statement, issued to the citizens of the Russian Federation who are in reserve, certificates ____________________________________________________________________

(number in numbers and words)

___________________________________________

(position title, signature, initials,

____________________________________________________

name of the issuer of the certificate, signature)

"___" ___________ 20___

Application

Form No. 9a

STATEMENT

for the issuance of certificates of deferment from conscription for military service

on mobilization and in wartime (forms No. 4 and 4a) to reserved citizens of the Russian Federation who are in reserve, working in ___________________________________

(full name)

when they leave for a period of more than three months or work on a rotational basis

Application

Form No. 10

STATEMENT*

for the issuance of certificates of deferment from conscription for military service for mobilization

and in wartime (forms No. 4 and 4a) by authorized shops and departments for delivery to reserved citizens of the Russian Federation who are in reserve, working

in _______________________________________________________

(full name)

* The statement is prepared if necessary by authorized persons.

Application

Form No. 22

Stamp of IOGV St. Petersburg or organization

_______________________________________

(name of military commissariat, address)

INTELLIGENCE

on changes in the credentials of citizens of the Russian Federation who are in reserve,

working in ___________________________________________________

(full name)

(Head responsible for the organization

military registration and booking)

_________ ____________________

(signature) (initials, surname)

"_____" __________________ 20___

Note: The organization is obliged, when making changes to the certificate of deferment from conscription for military service (form No. 4), within 5 days to report the content of the changes to the military commissariat, which did not issue a deferment from conscription for military service at the place of residence of a citizen of the Russian Federation who is in reserve , to include them in the notice (form No. 4).

Application

Form No. 11

BOOK

accounting for the transfer of special military registration forms,

military tickets and personal cards

_________________________________________

(full name)

Note: The book must be laced, numbered and sealed with the seal of the organization.

Application

Form No. 13

BOOK

on registration of forms of special military registration

__________________________________________________

(full name)