The program for filling out electronic sick leave. Electronic sick leave: instructions for an accountant

Electronic sick leave was introduced last year - from July 2017. However, not everyone uses this convenient service, despite the fact that employees have the right to independently choose which version of the sick leave - traditional or electronic - it is more convenient for them to receive. Electronic sick leave is issued directly at the medical institution. Let's look at what functions the electronic sick leave sheet performs, as well as the algorithm for interacting with the FSS through 1C.

Main functions of ELN

An electronic certificate of incapacity for work (ELN) is a document in in electronic format, which is created in a special program in a medical institution. It, like a regular sick leave, is signed by authorized persons, only with the help of an EDS (electronic digital signature).

Its main main function is, first of all, confirmation of the fact that an employee of a certain organization has applied to a medical institution. The second function is legal. ELN gives the employee the right to retain workplace during the illness.

The third function is economic. ELN ensures the payment of benefits on average earnings for a period of temporary disability.

The fourth function is information-statistical. Information about the causes of the disease for the formation of statistical data is collected in a single database and simplifies the collection and generalization of this information for statistical and other bodies.

Conditions for successful data exchange

For the successful exchange of data on electronic sick leave between the organization and the social insurance fund, the following conditions must be met:

The employee must agree in writing to the issuance of an electronic version of the sick leave.
A medical institution - a clinic or a hospital - must be connected to an automated data exchange system.
The organization in which the employee is registered must also be connected to the electronic reporting system - 1C Reporting.

The algorithm of interaction between the FSS, the organization and the medical institution

The whole interaction algorithm is reduced to the following scheme:

After receiving written consent from the employee, the organization connects to 1C Reporting or receives only an FSS certificate for ELN if there is no need for 1C Reporting (although it is more convenient to connect the reporting service to all fiscal authorities directly from the 1C program).
In the event of an insured event, the employee applies to a medical institution, where the doctor draws up an electronic sick leave and signs it with his electronic signature. Further, the electronic hospital doctor sends to the FSS, and the employee receives his sick leave number via SMS to his mobile phone.
The employee reports the sick leave number to the accounting department of the organization that requests information about the sick leave from the FSS. The Fund sends an electronic document, the accounting department calculates the allowance and sends it back to the Fund.

Thus, the entire document flow takes place electronically.

How does everything happen in 1C?

For programs that are connected to the 1C Reporting service, the exchange with the FSS is set up automatically. For those who do not have the service connected, it is possible to connect the ELN certificate manually.

To generate a new ELN document, you need to go from the side menu item "Salary and Personnel" to the subsection "All accruals". In the list that opens, select "Sick leave".

To download sick leave information electronically from the FSS, you need to enter its number in the corresponding field of the sick leave, which the employee must provide, and click "Get data from the FSS".

The calculation is based on information about the accrued wages for this employee.

Data on the medical institution that issued the sick leave will be filled in automatically from the 1C directory.

After filling out and calculating the sick leave, it must be carried out and closed. And send the ELN register to the FSS. To form the register, it is necessary to go from the side menu item "Reports" to the subsection "1C-Reporting", "Registry ELN for sending to the FSS".

In the registry form that opens, you must fill in all the fields and the list of issued sick leave.

Before sending the register, you need to carry out, then click the "Send the register to the FSS" button.

Electronic form for filling out a sick leave of a new sample

An electronic form for printing on a sick leave form of a new sample was made by the program Form Pilot Office, and designed for use with free program Filler Pilot.

The last update of the template was on 07/21/2011, the font was changed to 10, the spacing between letters was 4 mm, the letter offsets were corrected. Until the spine of the sick leave (which is below) is brought to condition. There will be time - I'll get to it. :)

Archive with a ready-made electronic form for filling out a sick leave and setup file programs Filler Pilot can be downloaded from this link:

Due to the large number of downloads, in order to reduce the load on the server, the archive is posted on the Yandex file hosting service. Downloading the file is free. Size 14.90 MB. To download the file, to confirm that you are not a robot, you need to enter the number from the picture.

Instructions for installation and use.

1. Unzip the downloaded file "bolblank.zip" archiver program, we get a folder "Program and Template":

2. Install the Filler Pilot program by clicking on the file filler 2.31.exe.

3. Open the program, click in the upper left corner "file", in the dropdown menu - "open":

3. In the window that appears, find the folder "Program and Template", select a file with a ready-made sick leave form there "Sick leave.cfp":

4. In order for this electronic form to be saved in the program, in the drop-down menu from the "file" item, select: "save as blank":

5. Save the form as a template in the program:

6. Now the sick leave template will always be ready to go!

7. We fill in the necessary data for sick leave, we type everything in capital letters:

8. Click the printer icon (highlighted in red), the print settings window opens. To print on an empty sick leave form, select: "READY FORM" and click Yes.

NB! If the print settings include a "blank sheet of paper" - an image will be printed along with the words, and the sick leave will be damaged!

9. If desired, the completed sick leave can be saved:

10. Unnecessary ready-made forms can be removed so as not to interfere with work:

Somewhere like this. I'll find a more convenient way to fill it out - I'll post it.

Instructions for setting up printing on new sick leave forms.

After the first days of use, it became clear that such in a simple way It is not always possible to achieve optimal quality and positioning of letters. Below - detailed instructions to set up before use.

Instructions for setting up printing on new sick leave forms.

Tried to print, it turned out at first inaccurately. In general, a number of recommendations for tuning have accumulated. The conclusions are as follows:

You must first achieve such an arrangement of the sick leave picture on the template so that this picture exactly matches the image on the sick leave form. To do this, it is necessary to fit the template to a specific printer.

Template editing is carried out by the Form Pilot Office program, everyday printing - in the Filler Pilot program.

We open the “Sick leave certificate.cfp” template in the Form Pilot Office program, for calculation we print an empty image of the sick leave form without letters (the “print on a blank sheet of paper” command). We measure the distance from the edge of the sheet to the letters on the top and left of the resulting sheet - fig. one.

We compare it with the factory sick leave form, if it differs, use the arrows in the toolbar to shift the image and achieve an exact match between the images of the printer printout and the sick leave form - fig. 2.

Now adjust the letters. Turn on the character printing mode (letter A at the top left) - fig. 3.

With the mouse, we consistently adjust the accuracy of the location of the fields for printing, because. after adjusting the image of the print field, everyone must have “left” - fig. four

Finally, we will check the accuracy of the location of the characters by filling in the ENTIRE field with letters. Look at the letters, adjust the location of the field with the mouse. The distance between the letters can be adjusted using the "P" key (in the figure). To the right of the slider keys with numbers. Correction is usually achieved in the range of 0.157-0.159 - fig. 5.

NB! The form is filled in capital letters!

If everything turned out right, then try to print the letters on the printed copy of the sick leave. Everything should work out. Then - and on the sick-list it is possible to pass. Good luck!

By the way, not all lasers are suitable. Some print "slanted"))). Buying a new printer will help solve the problem. This template, by the way, was configured using the HP LaserJet P1102 printer

If the question is raised on the scale of the entire medical facility, then apparently it is necessary to buy professional equipment for printing on forms - dot matrix printers with control of the sheet location by light marks, such as Olivetti PR2 Plus. Well, or at least a matrix Epson FX300 (it's cheaper, manual positioning of the sheet).

Kucheryavy I.V., traumatologist-orthopedist, Sergiev Posad RB.

Step 1. Register in the system

To work with electronic sick leave certificates, the organization will need to create a personal account in the Unified Integrated information system"Sotsstrakh" FSS on cabinets.fss.ru (hereinafter - EIIS "Sotsstrakh"). You can enter it through account legal entity on the State Services portal.

If your organization does not have a verified account on the State Services, create it in the Unified Identification and Authentication System (ESIA):

On esia.gosuslugi.ru, go to the "Organizations" tab.
Create a verified account using a qualified electronic signature issued in the name of a manager or a person who has the right to act without a power of attorney.
Fill out the details card.

After registering in personal account EIIS "Sotsstrakh" fill in the information about your company and read the instructions.

Each participant of the system has its own functions of a personal account:

Hospitals will upload electronic leaflets into the system, signing them with a qualified electronic signature.
The accountant will see hospital employees, receive necessary information to calculate benefits and fill out the employer section.
The insured will be able to check whether the sick leave is filled out correctly and whether the allowance is correctly calculated.
the federal law No. 86-FZ provides that a doctor will be able to issue an electronic sick leave for temporary disability, pregnancy or maternity, if these two conditions are met:
The medical institution and the employer of the insured person are registered in a special automated system electronic leaflets.
The patient agreed in writing to the issuance of a certificate of incapacity for work in electronic form.

The list of data that is required for conducting a medical and social examination of the insured person and calculating benefits, as well as the deadlines for their submission, has been approved (Decree of the Government of the Russian Federation of December 16, 2017 No. 1567).

Step 2: Redistribute Responsibilities

Appoint an accountant responsible for working with electronic sick leave, get an electronic signature for it and provide access to the UIIS Sotsstrakh. If necessary, teach the new rules to those accountants who previously worked only with paper sick leave.

Many services are developing new opportunities for working with electronic sick leave. To work with electronic sick leave, you can also use the free program that the FSS offers to download in the Employer's Personal Account.

Step 3. Tell employees about the changes

As soon as the company has connected to the system, tell employees that they have the right to issue sick leave electronically. You can issue an order under a signature or make an email newsletter.

The FSS will pay sick leave, if it is submitted in electronic form, in three working days

The employee himself decides in what form he wants to draw up the document: in paper or electronic. But the electronic sick leave has advantages, convey them to employees:

It is easier to issue it, you do not need to additionally certify it with seals in the registry.
It cannot be spoiled, forgotten, lost. If the insured loses the sick leave number, he will be able to restore it in his personal account using the SNILS number and the password from the State Services.
Electronic sick leave does not need to be carefully stored and transferred to an accountant, like its paper counterpart. It is enough to report the number of the sheet by phone or by mail. This is especially true for companies with branches, different offices or separately located accounting departments.
If a pilot project on direct payments is taking place in the region, the FSS will pay sick leave submitted in electronic form in three working days (in paper form - in 10 days).

Tatyana Ogorodnikova, accountant« Agency Bonus»:

— The FSS itself sent us a letter with an invitation to become a member of the system and entered into an agreement with us on information exchange. We plan to notify employees of the possibility of generating sick leave electronically in mailing lists on behalf of department directors. From the introduction of electronic sick leave certificates, we definitely expect only positive changes in work: for example, we no longer have to send an employee to a doctor to reissue a document due to an error. This has happened before.

Registration of benefits

Step 4. Obtain a sick-list number from the employee

The doctor of the polyclinic enters the FSS system and forms a disability certificate in it: enters the necessary data, copies information from the electronic medical record. He also requests a unique electronic sick leave number from the system.

Ready hospital medical facility unloads in UIIS "Sotsstrakh".

When issuing a sick leave to a patient, the doctor and the medical institution certify the document with enhanced CEP. At this stage, the employee will not see the sick leave, he will only receive a unique number, which will then be used by the medical institution, the employer and the FSS. He must give this number to the accountant who is responsible for calculating benefits.

Step 5. Fill out the form in your personal account

By this number, the accountant finds the employee's sick leave in his personal account in the EIIS "Sotsstrakh". The information received from the sheet (about the period of illness, etc.) will need to be used to calculate and record the sick leave.

You will also need to fill in your part: company name, average earnings, length of service, etc. Additions to the sheet must be certified with an electronic signature that you use to submit electronic reporting.

At the stage of payment of benefits

Step 6. Submit information to the Social Insurance Fund for the payment or reimbursement of benefits

The completed sick leave will instantly go to the FSS department at the place of work of the insured. The FSS will take this information into account when calculating and verifying benefits.

Further, the scenarios for calculating and paying benefits differ in different regions of Russia. Some regions participate in the pilot project of the FSS "Direct Payments", all of them are listed in the Decree of the Government of the Russian Federation of 04/21/2011 No. 294. In these regions, the benefit is paid by the FSS directly to the employee. In other regions, the employee's allowance is calculated and paid by the employer. Consider the scenarios of the accountant in both cases.

Credit system

Figure 1. The procedure for paying disability benefits under the offset system of insurance premiums.

With a scoring scheme:

Calculate the benefit and pay it to the employee with the next salary.
The amount of expenses incurred for the payment of benefits can either be set off against the payment of social security contributions or reimbursed to the FSS. To receive a refund, you must go to the FSS branch and provide an application or a certificate of calculation.

Direct payouts

Figure 2. The procedure for paying disability benefits in the regions where the pilot project "Direct payments" is operating.

For direct payments:

In your accounting program, calculate the average earnings for benefits.
If the benefit for the first three days must be paid by the employer, calculate and include this part in the next salary.
Prepare the register in electronic form (if you send data via the Internet) or fill out an application to the FSS on behalf of the employee (if you apply to the FSS personally).
Send the register to the FSS portal or take the application in person to the FSS branch.
Make sure that the employee receives benefits: the Social Insurance Fund will pay it by bank or postal order.

The advantage of electronic sick leave

The law obliges only medical institutions to issue electronic sick leave at the request of the insured. Penalties for the employer for not switching to electronic sick leave are not yet provided. But there are pluses in the voluntary transition to electronic sick leave.

Less mistakes

When filling out a paper sick leave, both doctors and employers make mistakes. Auditors-consultants of the FSS annually find errors in more than 2,000,000 paper sick-lists, including accounting errors when calculating benefits. Use of electronic sick leave can reduce these errors to almost zero.

Less abuse

The new system of electronic sick leave will make it possible to nullify abuses in the issuance of sick leave. It will be much more difficult for an employee to forge an electronic sheet, and the fact of forgery is easier to prove.

Less work

With the transition to electronic sick leave, you will not need to spend time on:

transfer of paper sick leave to the territorial offices of the FSS;
accounting for the facts of the economic life of the sheets, since they are strict reporting forms;
sick leave authentication;
archive storage and processing.

Less space for archives

If an electronic sick leave is issued, the employer has no obligation to keep a paper counterpart. That is, it will not be necessary to allocate special places for storing strict reporting forms.

Natalya Potapkina, expert of the web service Kontur.Accounting, worked on the material
Elena Kulakova, expert of electronic reporting system Kontur.Extern

Since 2011 government Russian Federation A new sick leave form was introduced. In this article, we will talk about what an employer needs to know before filling out such a form.

First of all, the manager must verify the authenticity of the disability certificate in order not to accept:

a genuine sick leave must have a serial number by which you can easily check whether it was really issued in a medical institution;
this certificate of incapacity for work must contain a symbol in the form of the logo of the Social Insurance Fund;
the sick leave has several types of protection: a raised barcode, a square code, a watermark;
sick leave must be A4 format;
the real one is made in blue and yellow colors - on a blue background there are yellow windows for filling;
the document actually issued in a medical institution must be filled out in accordance with the established rules.

Registration of documents for temporary disability requires correct filling many items:

Registration takes place in Russian.
From the starting cell.
Big block letters.
Black gel or ink pen, or on a computer.
The name of the organization may be included in full form, and in abbreviated form.

The structure of the sick leave

We conditionally divide the sick leave into three parts. The first of these parts is filled in by the employees of the medical institution, the second part is filled in by the employer, the third part is a tear-off stub that remains in the form of reporting for the Social Insurance Fund.

Before filling out a sick leave, it is necessary to study in detail the information on it. reverse side.

Here, the indicated codes of diseases in connection with which the employee is disabled, recommendations for inpatient treatment, useful information about accrual of allowances and holidays, as well as much more.

Items to be completed by the employer

Employer mistakes when filling out sick leave

From wages different deductions can be deducted. Read more about their types in.

Sick leave software

Special Program for automatic filling sick leave was created in order to facilitate the process of paperwork for both doctors and employers. Indeed, since recently, the Social Insurance Fund does not accept sick leave with errors or blots.

In addition, with the help of this program, the sick leave can not only be easily filled out, but also printed on a special form.

The Social Security Fund offers its approved version software to automatically fill out a disability certificate - "Treatment and preventive institution", which can be downloaded from the link. This program is available on the website of the Social Insurance Fund.