Thank you templates. How to Write a Thank You Letter: Sample, Template, and Text Examples

I express my gratitude to you and express my gratitude for the successful and quality work. I would like to inform you that according to my observations of your activities, it turned out that you are doing your job perfectly, I also noted that you use non-working, your own time in order to complete the work, or assignment at the appointed time. I really appreciate everything that you are doing to help achieve our common goals and objectives. For me, you are a reliable, talented and intelligent employee. I am sincerely very glad to have you in our staff.

Sincerely,

Director of Alfa LLC
Andrey Vladimirovich Zhavoronkov

I want to express my deep gratitude and gratitude to you for your impeccable work and for your invaluable contribution to our organization.

We are very glad that you work with us, all our employees express only positive reviews and with sincere respect. I do not represent a better, more responsible worker than you in your position. You fully justified our trust and compliance with knowledge of the matter. I say thank you for the fruitful work in our organization, it is really invaluable.

The successful development of the company largely depends not only on the actions of the management, but also on how productive the work of employees is. When there is encouragement, people will definitely try. The company can stimulate not only financially, but also morally - to declare gratitude for the work.

What is this document and why is it important

A so-called thank you letter is a non-profit business letter that expresses gratitude to an employee for certain achievements. For example:

• execution of the order;
• plan overfulfilment;
• successful implementation of the project;
• initiative, etc.

At first glance, it might seem that gratitude for Good work, many years of work or cooperation is not needed by anyone. But this is a delusion.

Firstly, the employee will be pleased that the management appreciated all the efforts. There will be recognition and respect among others and colleagues. As a result, you want to work even better.

Secondly, this type of encouragement encourages colleagues to comply labor discipline and successfully fulfill their responsibilities.

Thirdly, the fact of encouragement has a positive effect on the employee's career.

Article 191 of the Labor Code of the Russian Federation lists different types rewards. Among them is a thank you note. If you do not have the opportunity to give out a bonus or buy a valuable gift, please your employees with at least a letter of gratitude.

When a decision is made

A prerequisite for the execution of the document in question is the conscientious performance of duties in accordance with:

• with job description;
• labor protection requirements;
• internal regulations;
• qualification characteristics of works;
• other documents.

The main reason for declaring gratitude for the work of an employee may be:

• improvement of labor indicators;
• participation in a significant event;
• proposals for improving the work of the organization;
• significant overfulfillment of the work plan;
• implementation of a serious project;
• improvement of enterprise technologies, etc.

Specific merits should be recorded in internal normative documents firms.

What formalities need to be completed

When declaring gratitude for the work, the employee must follow some formalities so that there are no questions from the regulatory authorities. Remember 3 things:

How gratitude is written: a general approach

Many employers are interested in the question of where to get a sample and how to write a thank you for a good job. Strict rules does not exist, but when composing the text, try to adhere to the official business style and use letterhead. The general structure of the document is something like this:

How to write a thank you letter for cooperation

A sample text of thanks for cooperation is presented below. This paper indicates the same details as when writing business letters: Full name. person, job. They also put the signature of the employer, his position, initials and surname.

The peculiarity lies in the fact that they express words of gratitude and hope for the continuation business relations further.

Moral encouragement for conscientious work

When a person works with great dedication to achieve high economic performance and performs duties with high quality, be sure to reward him with gratitude for conscientious work. Otherwise, over time, the "sparkle" may go out. Especially if there is no opportunity to present an award. Text example:

How to reward employees with many years of experience

Some people work in the organization for more than one year. It would be unfair not to pay attention to this. Reward them with gratitude for years of hard work. Sample text is shown below:

Reward for quality work

If you want to express gratitude to an employee for the work done, the content of the letter may be as follows:

Remember this efficient way encouragement like a thank you letter. It takes a little time to design and compile, but such awards become the key to fruitful cooperation in the future.

Letters of thanks are a special kind of manifestation corporate culture. Such letters are widely used by organizations, both in the form of rewards for the result of the work of subordinates, and to express appreciation for the cooperation of business partners, customers and other enterprises.

When are thank you letters written?

Most often, such letters are compiled for some dates: all-Russian holidays, birthdays, corporate events. Sometimes managers express gratitude to employees for some specific achievement (as well as in addition to a bonus), for example, for the fulfillment of a financial plan, etc., and business partners for many years of effective cooperation, assistance in concluding a contract, etc. .d.

Below for download is a blank form and an example of a letter to a sales manager for the successful completion of labor duties:

FILES

The role of a thank you letter

The value of letters of thanks is undoubtedly extremely great; it is not for nothing that such letters have always been widely used. For the author, this is not particularly costly, but effective way make it clear to the employee or partner about the recognition of his merits, and for the addressee - always a pleasant reminder of his own importance. Quite often, thank you letters serve as an additional motivator, an incentive for more efficient work.

Design rules

For obvious reasons, there is no and cannot be a standard sample of a thank you letter. It is always compiled in free form, but it is absolutely necessary to adhere to certain norms and rules when writing it.

• First of all, it should be remembered that the letter must contain information about the author and recipient, and if a particular person acts as the addressee, then it is necessary to address him by name and patronymic.
• Then in the letter it is necessary to list the specific merits and achievements that became the reason for writing it.
• In conclusion, be sure to put the date of the letter, as well as the signature of the head of the organization or other authorized employee.
• If desired, the letter can be certified with a seal - it will give the message additional solidity.

Elegant appearance letters, including the envelope, will also confirm the sincerity of the author's thanks to the person.

Letters of thanks can be issued both on a regular sheet of A4 format, and on letterhead organizations. But the most preferred option is to compose a letter on a beautifully designed template printed on quality paper in color. The more presentable the design of gratitude, the more weighty and meaningful it will be for the addressee.

You can write thanks either by hand or type on a computer. At the same time, it should be remembered that a handwritten letter, especially written in calligraphic handwriting, is always of great value compared to a printed one, since it once again emphasizes the sincerity, warmth of the written words and special respect for the addressee.

It is not worth it to be very original when composing the text - pathos, hypocrisy and jokes are inappropriate here. In the same way, excessive officialdom should be avoided. No need to write a letter too sweeping, it is better to choose concise, precise words and fit them into a few sentences.

Examples of how NOT to write a thank you letter

Dear all our team Vyacheslav Evgenievich Lushnikov!
We want to express our most vivid feelings towards you, in connection with your inherent industriousness, cheerfulness and purposefulness! …

Vyacheslav Evgenievich! Brother!
First, hold the crab! Secondly, you are the best, so these lines are for you! …

And now the correct example

Vyacheslav Evgenievich!
The team of the company Name of the Firm LLC thanks you for many years of work, diligence and an active life position ...

It is worth remembering that the letter is not drawn up personally from the writer, but on behalf of the organization. Even if an easy, friendly, relaxed atmosphere reigns within the team or in relations with a partner, the addressee of the letter may be offended by its content or take gratitude not very seriously.

On the other hand, as already written above, there are no strict requirements, so you can use any option you like 🙂

Instructions for writing a thank you letter

• In the "header" of the thank you letter, you need to indicate the recipient, namely: his position, the name of the enterprise and the specific employee.
• Next, in the middle of the line, you should write a direct appeal with the name, patronymic (most often, adjectives such as “respected”, “dear”, etc.) are used here.
• The next part of the letter deals directly with gratitude. Here you can write both general phrases and specific actions for which recognition is expressed. The main rule is not to dissemble, gratitude must be sincere.
• In the same part of the letter, it can be said that in addition to the noted merits, the author of the letter is counting on further cooperation and new results (this will emphasize the value and indispensability of the recipient, in addition, the addressee will be motivated to successfully solve new problems).
• Finally, the letter must be signed. The higher the status of the author of the signature in the official hierarchy, the more valuable the letter will be, as practice shows. Also, gratitude must be dated.

General rules for writing thank you letters

To properly compose a thank you letter, you need to understand what the recipient will do with it.

Usually the document is hung on the wall and shown to the company's clients. That is, it performs the function of presenting the organization. Usually letters are hung in a frame, so they must be issued on a standard format letterhead.

The letter of thanks is written on the official letterhead of the organization. It should include the name of the sending organization. This is not only a formal rule, but also additional advertising for the company. For registration of thanks you need a dense sheet. It is important to pay attention to its aesthetics, since the document is used specifically for demonstration purposes. It makes sense to choose a stylish font, pick up a nice color palette.

The recipient of the document is usually the head of the company. The signature also contains the initials of the director of the sending organization. Be sure to sign and seal. This is a confirmation of the authenticity of the thank you letter. These documents are an important part of business relationships. They allow you to establish long-term cooperation. The letter is aimed at stimulating actions that are beneficial for companies. You can send it to partners, customers, and employees.

How to deliver a letter

Letters of thanks are best handed in person in a solemn atmosphere, with numerous witnesses. But if the recipient is in another city, then you can send a message via the Internet or fax - it's fast and convenient. At the same time, it is worth remembering that sending via regular Russian mail - good tone, this method will allow you to send a beautifully designed "live" letter, which will undoubtedly be more presentable and pleasant for the addressee.

“A letter of thanks belongs to a variety business correspondence and is used to express gratitude for cooperation in the event of a successful completion of a transaction or encouragement for a completed assignment. According to the rules of business etiquette, a sample in this style is quite suitable as a response to a congratulation received or an invitation to a solemn event. © Formablanc

Usually, the text of a thank you letter is not limited to clear rules and is drawn up arbitrarily. At the same time, based on the status of the addressee, the degree of formality of the presentation allows for differences. Therefore, thank you letters addressed to a kindergarten teacher or teacher may be less formal than a similar letter addressed to important business partners.

Thank you letter: sample and drafting features

1. The heading of the letter, in which the company or person is mentioned - the addressee of the thank you text.
2. Respectful treatment in a generalized or specific form. For example, in a collective letter of thanks for employees of an enterprise, you can write “Dear colleagues!”, And in a personal letter to an employee - “Dear Ivan Ivanovich!”.
3. The text of the gratitude itself with wordings like: “I express my sincere gratitude for ...” or “Let me express my gratitude for the significant personal contribution in development…”. This is followed by statements about the hope for further successful cooperation or parting words in fulfilling obligations at the same higher professional level: "Your conscientious, tireless work and high responsibility is fully appreciated by the management ...", "Successful fulfillment of the tasks assigned to you ...", "I wish you further success in your work and self-confidence!" etc.
4. Under the text of the letter of thanks, information about the person on behalf of whom the gratitude was drawn up is placed. It is obligatory to indicate the surname, name, patronymic of the sender, as well as his position. Below is the signature of the originator and the date of preparation of the document.

To place the text of the letter, it is customary to use the letterhead of the company on behalf of which the gratitude is declared.

In some state structures and departments, a slightly different letter template is common with thank you text, which is used as an insignia. In this case, a letter of appreciation performs the same function as a diploma of merit or certificate of honor.

• Thank you letter template.
• Employee text.
• Thank you letter to partners.
• Thank you letter to a teacher or kindergarten teacher.
• Color templates for letters to parents.

Download templates and sample letters

You can download templates and sample letters for free!

Thank You Letter is one of the best mutual PR tools. When used correctly, it is not only a way to express appreciation and say “Thank you”, but also to find new customers, establish and strengthen useful business connections (networking), and even increase sales. Yourself. About this and much more with examples, templates, samples and a form to download - in today's article.

The power of a thank you letter

Since a letter of thanks in most cases is written on letterhead and certified with a seal (not always) and a signature, it is perceived as official document. And here it works: since the document is official, then its authenticity is beyond doubt. And if ordinary reviews may not be believed, then letters of thanks are almost always believed.

In addition, since we are talking about psychological triggers, three more are relevant here:

1. . When you show your customers thank you letters, they see that your products or services are in demand and are more likely to contact you.
2. . Not only do formal acknowledgments look very impressive, they convey to you or your company the "weight" of those who thank. And the more solid the author of the letter, the more impression it makes on the reader.
3. Favor. You can, on your own initiative, write a thank you letter to win over a person. This is an excellent tool for establishing and strengthening business relationships.

In other words, regardless of whether you express or accept gratitude, a written “Thank you!” plays into the hands of both sides. Moreover, this is one of the few marketing tools that have practically no contraindications and side effects (the main thing is not to go too far, and more on that below).

Types of thank you letters

Conventionally, three types can be distinguished:

• Formal letters
• Cases
• Indirect advertising

Let's look at each of them separately.

1. Formal Thank You Letters

Perhaps this is the most common type. Differs in universality and abstractness, without any concreteness. It is rather nominal in nature and is most often written in formal business style by template. The main text is preceded by the heading “Gratitude” or an equivalent.

Let's look at how to put this pattern into practice. As I said, it is universal, and therefore suitable for any situation and does not oblige you to anything. The volume of text in this case can be anything: from two lines to an A4 page (rarely and you need to try - so much “water” to pour!). In practice, 1-2 paragraphs is more than enough.

a) Letter of thanks for cooperation (example)

The company LLC “Horns and Hooves” expresses its gratitude to the ALC “Silver Horseshoes” for
cooperation and high level service.

A similar sample can be used not only in the corporate segment, but also for private needs, for example, to say “thank you” to a teacher, educator or parents on the board of trustees. Look.

b) Letter of thanks to parents (example)

The administration of school No. 12345 expresses its gratitude to the parents of a student of grade 11 “B”, Ivan Ivanov, for their active participation in the preparations for the Spring-2018 festival.

At the same time, please note that the letter can be both with a mention specific person, and collective, indicating a group of people (for example, be addressed to all parents).

c) Thank you letter to an employee (example)

Blue Tram LLC expresses its gratitude to Anna Ivanovna Ivanovna, Chief Accountant, for her honesty, conscientious performance official duties and courageous passage of the state control and OBEP checks.

There are situations when one “Thank you” is not enough and you want to strengthen the relationship. In such a situation, a reinforced template can be used.

Everything is the same here, only at the end a connecting insert is used, which makes it clear that this is only the beginning, and the continuation of the relationship follows the gratitude.

d) Letter of thanks to the manager (example)

The team of Litmus Indicator LLC expresses its gratitude to the head of the sales department Sergey Sergeev Sergeev for the professional approach to managing and motivating employees. We look forward to further fruitful cooperation.

As you can see, the texts of formal thank you letters are similar and a little less than completely composed of stamps and clichés. Yes, they are boring. However, this is their peculiarity. They are made the way they are expected to be. No more, no less. In addition, not everyone can understand and appreciate the creativity in thanks, especially if you plan to use letters as a marketing tool.

The fact is that key value has the very presence of a letter, not its content. For example, if you have gratitude from State Duma or "Gazprom", what's the difference what is written in it? Moreover, formal letters are easy to write, do not oblige or compromise the author in any way. Which in the light of certain circumstances is very relevant.

2. Thank you letter as a case

This is a more complex format, but it works an order of magnitude more efficiently for the person being thanked. However, it also requires additional responsibility from the author. main feature and difference from the previous format: here the result is specifically indicated, for which they say “Thank you”. The email template looks like this.

Case letter template.

e) Thank you letter for help (example)

Publishing House "Clip" thanks IP Ivanov I.I. for help in preparing the sales presentation. The developed presentation made an impression on potential partners of the publishing house and became a key component in closing a deal worth 15 million rubles. We look forward to further cooperation.

The good news is that there are no hard and fast rules when preparing case letters. They can be written in a free style: in a formal business or neutral, in a colloquial style - whatever you like. Personally, I am a supporter of a neutral style, because, as I already wrote, not everyone can understand and appreciate creative tricks. The main thing is that figures and facts appear in the letter. In practice, the letter might look like this.

A case is a ready-made marketing tool that indicates that the person being thanked is able to solve the task and is result-oriented. This is appreciated and makes an impression much stronger. By the way, the approach can be used in everyday situations. See another sample.

f) Thank you letter to the garden (example)

The parent committee of group No. 1 expresses gratitude to the administration of kindergarten No. 1 and personally to the head, Ivanova Anna Ivanovna, for additional measures adopted to ensure the safety of pupils. On the initiative of Ivanova A.I. Kindergarten was equipped with a comprehensive video surveillance system, and slides on the playgrounds were replaced with safety ones.

However, in such letters there is a nuance. If you go too far with the emotional component, you can get the opposite effect. On this, by the way, is based a very insidious principle of "displacement of the chief." If you are interested, write in the comments - I will tell you about it in more detail.

If you want to express sincere gratitude"living language", then write as you feel. Then the letter will turn out to be much more emotional and catchy. For example so.

g) Living gratitude

From the bottom of my heart I want to thank Anna Ivanova, the administrator of the sports center "ХХХХХ". I lost my purse with my documents and wallet the day before the vacation and I thought that this was the end. Anna not only organized the search, but also delivered the missing item to my office within 20 minutes. I have never experienced such professionalism and service. Thanks a lot!

By the same principle, you can write gratitude to the educator, courier, organization - anyone.

The case letter can also be written in person. But then it will no longer be a public document, and it will not work as a marketing tool. The secret of private correspondence, after all.

3. Thank you letter as indirect advertising

This type is somewhat similar to cases. But has one key feature. In the course of a subject description, emphasis is placed on the commercial component of the goods or services of the one who says “thank you”. The trick is pretty tricky. Look at an example.

f) Letter of thanks to the teacher

I want to say thanks to the computer science teacher of secondary school No. 1, Ivanov I.I., for instilling a love for programming and teaching him the basics. Thanks to his base, I got professional education and founded the company "EVM Solutions", which today is one of the main providers of IT outsourcing services in Australia and Sydney. I recommend Ivanov I.I. as a top notch teacher.

In other words, the main idea of ​​this letter is to thank and tell about yourself. And here a sense of proportion is especially important. Otherwise, it will turn out ugly. Perfect option: emphasize the merits of the person to whom you are writing a letter and enhance these merits with your product. In reality, the letter might look like this.

A clear example of how you can express gratitude and tell about the publication and the exhibition being organized.

How to get a thank you letter

If everything is more or less clear with writing, then the question arises: how to get a letter of thanks, say, from a client? Moreover, not just feedback on e-mail, and letterhead with seal and signature. There are three options here.

1. Option number 1: wait for the client to offer to write. To do this, you need to exceed all expectations, and even then the probability of such an outcome is extremely low. Therefore, I do not recommend this option.
2. Option #2: ask them to write a thank you note. Not a bad option, but you need to apply it immediately after the completion of the work, while the impressions are strong. However, there is a risk that you will have to wait up to several weeks and constantly remind.
3. Option number 3: write the text yourself and invite the client to edit it, print it on letterhead and sign it. An analogue of option 2, but much faster in implementation.

How to post letters on the site

If you plan to use customer testimonials as a marketing tool and post them on your website, then pay attention to the following click map. I see it on my site and on the sites of some clients who also use this marketing lever.

The first email receives the most clicks and views. Therefore, make sure that it reveals your expertise as clearly as possible. For example, on my website, I put a letter with a response to copywriting for complex IT services, since clients often come to me from this segment. And, yes, as you can see, letters of recommendation are read.

Thank you letter template for download

To make it easier for you, I have prepared a template for a letter of thanks (sample) in Google system Docs. You can create a copy on your Google Drive, change the text, download or print.

Finally

Like any text in copywriting, a thank you letter should solve the problem. If you want it to work for sales, use the case study approach. If you want mutual benefit, use cases with indirect advertising. If you just want to say thank you without obligation and responsibility, use template solutions. They are simple but effective.

As you can see, there is nothing complicated here. Try it and you will succeed!

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