Profession archivist (archivist). Job description of an archivist (archivist), job responsibilities of an archivist, sample job description of an archivist

The job description of the archivist streamlines labor relations. The document defines the rules for subordinating an employee, the procedure for occupying and dismissing him from a position, requirements for experience, education, functional responsibilities, rights, types of responsibility.

Use the template below when developing job description enterprise archivist.

Sample job description for an archivist

I. General provisions

1. The archivist belongs to the category of "technical executors".

2. The appointment or dismissal of an archivist is carried out by order CEO enterprises on the proposal of the head of the archive.

3. The position of an archivist shall be assigned to a person who has at least a specialized secondary education and experience in similar work for at least one year.

4. The archivist reports directly to the head of the archive.

5. During the absence of the archivist, his responsibility, functional duties, rights are transferred to another official assigned in due course.

6. The archivist must know:

rules for receiving, storing, handling, transferring documents to the archive;
single state system office work;
instructions, normative legal acts, other guiding documents for archiving at the enterprise;
rules for registration of cases, their preparation for use, storage;
the procedure for developing descriptions of documents for permanent and temporary storage;
rules for drawing up acts on the destruction of documents;
organizational structure of the enterprise;
accounting and reporting standards;
rules for handling the means of communication;
basic principles of labor organization;
internal labor regulations;
norms business communication, ethics;
labor legislation of the Russian Federation;
labor protection standards, fire protection rules.

7. The archivist is guided in his activities by:

this job description;
Charter, internal labor regulations, other governing acts of the enterprise;
legislative acts of the Russian Federation;
orders, directives.

II. Responsibilities of an archivist

The archivist does the following official duties:

1. Creates a help system of documents.

2. Selects, arranges, completes, uses, ensures the safety of documents.

3. Controls the maintenance, registration of office work in the structural divisions of the enterprise.

4. Prepares and promptly submits documents on the activities of the enterprise for state storage in the Archival Fund of the Russian Federation.

5. Registers, accepts for storage documents from the structural divisions of the enterprise.

6. Contributes to the preservation of documents sent to the archive.

7. Encrypts storage units in accordance with the legislation of the Russian Federation.

8. Develops a nomenclature of cases, checks the correctness of their composition and execution when sent to the archive.

9. Creates a document search system, provides quick, convenient access to them.

10. Prepares summary inventories of units of temporary, permanent storage, acts for sending documents to state storage, write-off, destruction of documents.

11. Monitors compliance with fire protection rules in the premises of the archive.

12. Controls the condition of documents, the timeliness of their restoration, compliance with the conditions in the premises of the archive to ensure their integrity and safety.

13. Participates in the work on the examination of the practical, scientific value of archival documents.

14. Issues archival copies and documents in accordance with incoming requests.

15. Compiles certificates based on the information contained in the documents of the archive, prepares information for compiling reports on the activities of the archive.

16. Uses accounting and communication automation tools.

17. Develops requirements, instructions for organizing archives and record keeping.

18. Helps employees of the enterprise in search required documents.

19. Instructs employees on the rules for preparing, submitting cases to the archive.

III. Rights

The archivist has the right:

1. Put forward proposals to the management to improve their activities and the work of the enterprise.

2. Accept independent solutions within the scope of their duties.

3. Not to exercise their powers in the event of a danger to health or life.

4. Require the management of the enterprise to create normal conditions for the performance of official duties, the safety of documents, material assets.

5. Sign documents within their competence.

6. Represent the interests of the enterprise in the prescribed manner.

7. Report to the immediate supervisor about the identified shortcomings in the activities of the enterprise. Put forward proposals for their elimination.

8. Receive information about the decisions of the company's management that relate to the work of the archivist.

9. Contact specialists on issues that are beyond the competence of the archivist.

10. Receive necessary information to carry out their official duties.

11. Communicate with employees of structural divisions of the enterprise on work issues.

12. Send proposals to the management that relate to the activities of the enterprise.

IV. A responsibility

The archivist is responsible for:

1. Causing damage to the enterprise, its employees, counterparties, the state.

2. Improper performance of their official duties.

4. Illegal handling of personal information of the enterprise, trade secrets, disclosure of confidential data.

5. The quality of reporting documentation.

6. Violation of the provisions of the internal labor regulations, fire protection standards, requirements labor discipline, safety equipment.

7. Consequences of independent actions and decisions.

8. Unauthorized management representation of the interests of the enterprise.

9. Violation of the norms of etiquette, business communication.

10. Violation of requirements guidance documents enterprises.

We bring to your attention a typical example of a job description for an archivist, a sample of 2019. Job description of an archivist should include the following sections: general position, duties of an archivist, rights of an archivist, responsibility of an archivist.

The following items should be reflected in the job description of the archivist:

Responsibilities of an archivist

1) Job responsibilities. Carries out work on archiving at the enterprise. Organizes the storage and ensures the safety of documents received in the archive. Accepts and registers documents received for storage from structural divisions, completed by office work. Participates in the development of nomenclatures of cases, checks the correctness of the formation and execution when they are transferred to the archive. In accordance with the current rules, encrypts storage units, systematizes and places files, and keeps records of them. Prepares summary inventories of units of permanent and temporary storage periods, as well as acts for the transfer of documents for state storage, for the write-off and destruction of materials whose storage periods have expired. Conducts work on the creation of a reference apparatus for documents, provides a convenient and quick search for them. Participates in the work on the examination of the scientific and practical value of archival documents. Monitors the condition of documents, the timeliness of their restoration, compliance with the conditions in the archive premises necessary to ensure their safety. Supervises compliance with fire protection rules in the archive room. Issues, in accordance with incoming requests, archival copies and documents, draws up the necessary certificates based on the information available in the documents of the archive, prepares data for reporting on the work of the archive. Accepts necessary measures on the use of modern technical means in the work.

The archivist must know

2) The archivist, in the performance of his duties, must know: regulatory legal acts, regulations, instructions, other guidance materials and documents on archiving at the enterprise; the procedure for receiving and delivering documents to the archive, their storage and use; Unified state system of office work; the procedure for compiling descriptions of documents for permanent and temporary storage and acts on the destruction of documents; procedure for registration of cases and their preparation for storage and use; the procedure for accounting and reporting; enterprise structure; basics of labor organization; rules for the operation of technical means; fundamentals of labor legislation; internal labor regulations, rules and norms of labor protection.

Archivist Qualification Requirements

3) Qualification requirements. Primary professional education without presenting requirements for work experience or secondary (full) general education and special training installed program no requirement for work experience.

1. General Provisions

1. The archivist belongs to the category of technical executors.

2. A person who has primary professional education without presenting requirements for work experience or secondary (complete) general education and special training according to an established program without presenting requirements for work experience is accepted for the position of an archivist.

3. An archivist is hired and dismissed by the director of the organization.

4. The archivist must know:

regulatory legal acts, regulations, instructions, other guidance materials and documents on archiving at the enterprise;
the procedure for receiving and delivering documents to the archive, their storage and use;
Unified state system of office work;
the procedure for compiling descriptions of documents for permanent and temporary storage and acts on the destruction of documents;
procedure for registration of cases and their preparation for storage and use;
the procedure for accounting and reporting;
enterprise structure;
basics of labor organization;
rules for the operation of technical means;
fundamentals of labor legislation;
internal labor regulations;
rules and norms of labor protection, safety measures, industrial sanitation and fire protection.

5. In his activities, the archivist is guided by:

the legislation of the Russian Federation,
Charter of the organization,
orders and orders of employees to whom he is subordinate in accordance with this instruction,
this job description,
The internal labor regulations of the organization.

6. The archivist reports directly to the head of the office

7. During the absence of an archivist (business trip, vacation, illness, etc.), his duties are performed by a person appointed by the director of the organization in the prescribed manner, who acquires the appropriate rights, duties and is responsible for the performance of the duties assigned to him.

2. Duties of an archivist

Archivist:

1. Carries out work on archiving at the enterprise.

2. Organizes the storage and ensures the safety of documents received in the archive.

3. Accepts and registers documents received for storage from structural divisions, completed by office work.

4. Participates in the development of nomenclatures of cases, checks the correctness of the formation and execution when they are transferred to the archive.

5. In accordance with the current rules, encrypts storage units, systematizes and places files, keeps records of them.

6. Prepares summary inventories of units of permanent and temporary storage periods, as well as acts for the transfer of documents for state storage, write-off and destruction of materials whose storage periods have expired.

7. Conducts work on the creation of a reference apparatus for documents, provides a convenient and quick search for them.

8. Participates in the work on the examination of the scientific and practical value of archival documents.

9. Monitors the condition of documents, the timeliness of their restoration, compliance with the conditions in the premises of the archive, necessary to ensure their safety.

10. Monitors compliance with the rules of fire protection in the premises of the archive.

11. Issues, in accordance with incoming requests, archival copies and documents, draws up the necessary certificates based on the information available in the documents of the archive, prepares data for reporting on the work of the archive.

12. Takes the necessary measures for the use of modern technical means in the work.

13. Complies with the Internal Labor Regulations and other local regulations organizations.

14. Complies with internal rules and regulations of labor protection, safety, industrial sanitation and fire protection.

15. Ensures cleanliness and order in his workplace.

16. Performs within employment contract orders of employees to whom he is subordinate in accordance with this instruction.

3. Rights of the archivist

The archivist has the right:

1. Submit proposals for the director of the organization to improve the work related to the duties provided for in this instruction.

2. Request from structural divisions and employees of the organization the information necessary for him to perform his duties.

3. Get acquainted with the documents that define his rights and obligations in his position, the criteria for assessing the quality of performance of official duties.

4. Get acquainted with the draft decisions of the organization's management regarding its activities.

5. Require the management of the organization to provide assistance, including the provision of organizational and technical conditions and the execution of established documents necessary for the performance of official duties.

6. Other rights established by the current labor legislation.

4. Responsibility of the archivist

The archivist is responsible for the following:

1. For improper performance or non-performance of their official duties provided for by this job description - within the limits established by the labor legislation of the Russian Federation.

2. For offenses committed in the course of their activities - within the limits established by the current administrative, criminal and civil legislation of the Russian Federation.

3. For causing material damage to the organization - within the limits established by the current labor and civil legislation of the Russian Federation.

The job description of an archivist is a sample of 2019. Duties of an archivist, rights of an archivist, responsibility of an archivist.

A successful present and a happy future is impossible without respect and effective work with the discoveries of the past. Not only multimillion-dollar organizations and enterprises with thousands of employees, but also small companies are often forced to turn to early developments, use outdated and archived information in order to solve pressing issues.

But an incredible amount of information accumulates day after day, and if you haphazardly put things on the shelves or clog the memory of computers with them, sooner or later there will come a moment when finding something quickly will become impossible.

In order to easily, without spending a lot of time, use archival documentation, organizations often invite specialists to the position of archivist. The custodian of the archives can not only suggest where, but also what exactly to look for, set the right direction for searching for materials, or independently prepare the necessary papers.

Profession archivist description: this is a specialist, head of the archives of the state or private organization, which is engaged in the systematization of archival documents, composes their description and is responsible for their safety.

The word archivist is formed from archive - a concept from Latin, denoting a government building. Like any specialty, the profession of an archivist has its pros and cons in sufficient quantities. The advantages of the profession include the creative component of the process, the calmness of the environment, slowness, minimizing stressful situations opportunity to acquire skills, develop personal qualities to improve professional qualifications.

The disadvantages of the profession include a low level wages, the presence of medical contraindications, loneliness in the workplace, the lack of open vacancies in the labor market in Russia.

The position of archivist is in demand in various organizations. Popular, for example, is the position of an archivist in a court or the position of an archivist in a medical institution, in a hospital.

Duties of an archivist (archivist)

A professional archive keeper, in order to get a job, must have a complex of personality and professional qualities to successfully complete the tasks.

Formally, the work seems simple, but the archivist undertakes to both store and interact with documents. The list of key responsibilities includes:

selection, systematization, archive storage;
processing and acceptance of documentation in the archive;
formation of reference data on archival documents;
transfer of documentation to the state repository;
control over the process of office work in organizations.

An archivist needs to be able to organize the storage of documents, register and encrypt papers, and prepare inventory of units in a timely manner. In addition, the archivist has additional responsibilities:

participate in examinations;
enforce the rules fire safety;
issue archival copies if requested; use modern technical means if needed.

Archivist requirements

The work of an archivist is not easy and is associated with a serious responsibility for the result. For this reason, the requirements for the position are high. To some, they may seem overly strict, but this is necessary to reduce the number of unforced errors due to the human factor. All requirements for the profession can be divided into several main groups.

Archivist - personal requirements for the position:

attentiveness;
love for order and structuring;
organization and discipline;
calm;
perseverance, patience;
concentration.

Qualification requirements for an archivist:

knowledge of a unified system of office work;
knowledge of regulations on archiving;
possession of the rules for compiling documents;
ability to write reports;
possession of the rules of operation of technical means;
the ability to receive, draw up, store, dispose of documents.

Senior archivist requirements:

experience as an archivist for about 5 years;
higher professional education.
archivist education requirements:
completed secondary education on the basis of 9 or 11 grades of secondary school;
completed secondary special or higher education towards.

Archivist training

You can get the education of an archivist in institutions of secondary and the highest category in different cities Russia. Education is considered completed after 4 or 5 years, depending on which form of lecture attendance is chosen. An important factor is school education. On the basis of 9 classes, it will take longer to study.

The specialty of an archivist is included in the group of specialties in the direction of preparation “document science and archive science”. The direction, in addition to the specialties of the archivist (archivist), includes such professions as a librarian, press secretary, specialist in documentation support management (archivist), historian-archivist, museologist, secretary, specialist in personnel records management.

What you can learn in this course:

organization and management of archives;
creation and processing of documents;
management of archives;
conducting examinations;
office work.

Profession archivist - where they teach:

4 universities in Yekaterinburg;
3 universities each in Krasnodar, Kazan, Ufa, Nizhny Novgorod;
2 universities each in Barnaul, Murmansk, Irkutsk, Samara, Saratov, Ulan-Ude.

Archivist training in Moscow (examples):

at the Russian School of Economics;
in State Institute Russian language named after A.S. Pushkin;
at MGIMO.

Archivist training in St. Petersburg (examples):

in Leningradsky state university;
in St. Petersburg humanitarian university trade unions;
at St. Petersburg State University of Industrial Technologies and Design.

archivist college education (examples):

at the Moscow Regional College of Arts;
at the College of Automation and Information Technology.

Historian archivist

Archivist is the modern name for the profession of archivist. This specialist is endowed with approximately the same responsibilities as an ordinary archivist. Nevertheless, there is a difference between similar specialties archivist and archivist. To discern the difference, you need to look at history.

The position of an archivist appeared several hundred years ago during one of the most influential people world history - Peter the Great. Then, in 1720, the Russian emperor for the first time introduced the position of archivist, as the head of the archive. At the same time, an ordinary employee of this unit was considered an archivist. Over time, these two concepts became synonymous, and later the “archivist” practically ousted the “archivist” from circulation.

In addition to the usual specialty of an archivist, there is also a related profession of “historian archivist”. Many people entering educational institutions in the direction of document science and archiving” are interested in: who is the historian archivist? This specialist forms and stores the archival fund of the Russian Federation, standing guard over the cultural heritage of the state. The historian keeps documents and conveys the spiritual experience of the country.

Archivist salary

A significant disadvantage of the work of an archivist is a small salary. Salary depends mainly on the level of qualification, seniority specific specialist and location of the place of work. On average, according to open vacancies, in 2016, the profession of archivist archivist salary ranged from 15 to 18 thousand rubles.

The lowest figures were in March 2015, when the salary in the archivist profession barely reached 15,000 rubles. In the summer of 2016, the income of archivists increased to 17-18 thousand rubles, and by the fall of 2016 they remain at this level.

The leader in the number of open vacancies is the Republic of Tatarstan - 11 percent of total number across Russia. In second place is the Moscow region - 8 percent. The remaining subjects have significantly fewer proposals for specialists in this field.

The level of income for the same specialists varies depending on the city and region. The difference can be seen in the following examples:

archivist salary in Moscow - 30-33 thousand rubles;
archivist salary in Perm - 20 thousand rubles;
archivist salary in Krasnoyarsk - 24 thousand rubles;
archivist salary in St. Petersburg - 25 thousand rubles;
archivist salary in Tyumen - 18 thousand rubles;
archivist salary in Irkutsk - 18 thousand rubles;
archivist salary in Krasnodar - 16 thousand rubles;
archivist salary Ufa - 15 thousand rubles;
archivist salary Nizhny Novgorod - 17 thousand rubles.

Perhaps you will be interested.

Who is an archivist? Only through reverence for the past can we have a cloudless prospect for the future. Very often thousands of companies and companies with huge amount employees, as well as small firms, often have to resort to previous developments, use old and filed data in order to find a solution to a problem.

But there is an extremely large amount of data accumulated daily, and if you randomly put each case on the shelf, or use the computer's virtual memory for this, it will soon be impossible to quickly find the information you need.

In order not to spend a lot of effort and time and use archived data, companies often call on professionals to be archivists. Only this guardian of the archive will advise where and what exactly to look for, establish the right direction of the search for data, or even organize the necessary documents himself.

Who is an archivist? An archivist is an expert who manages the archives of an individual or state company, systematizes archival documents, is responsible for their security and composes their description.

The term archivist comes from the word "archive", and the latter, translated from Latin, means "government building". Like every profession, the specialty of an archivist contains a fair number of pros and cons.

Profession benefits:

No special education required

Work, almost all mental, not physically difficult

There is a creative part of the action in the process

Peace and quiet in the workplace

slowness

Reducing to a minimum number of stressful situations

The probability of acquiring abilities, improving individual properties, increasing high-class qualifications.

Disadvantages of the profession:

How much do archivists get paid? The disadvantages of the specialty can include a small salary, the presence of medical contraindications, loneliness in the workplace, lack of vacancies in the territory Russian Federation.

This profession is considered one of the most boring professions;
lack of career growth.

The specialty of an archivist is popular in various institutions. An archivist may be in demand in a judicial or medical institution, in a clinic.

Responsibilities and Skills of an Archivist:

A professional archive guardian, in order to get a job, must possess a list of personal qualities and professionalism, in order to effective execution assignments. The activity of an archivist may seem ordinary at first glance, but he undertakes to preserve documents and interact with them. The main obligations include:
-Selection, classification, preservation of the archive
-Receiving and processing documents in the archive
- Development of reference information, according to archival papers
- Provision of documents in the state storage
-Supervision of the course of office work in institutions
- The archivist should have the ability to store documentation, fix and encrypt documents, prepare units for inventory in time. In addition, the archivist has additional responsibilities:
-Participate in examinations.
- Supervise compliance with fire safety regulations.
- In case of receipt of requirements for archival copies, they are provided.
- Apply innovative resources in labor, if necessary.
- Requirements for the archivist
-The work of an archivist is complex and associated with significant responsibility for the outcome. According to this circumstance, the requirements for this position are quite high. To some, they may seem overly rigid, but this is all in order to reduce the number of unforced human errors. All conditions for the specialty can be divided into main types.

We also offer to get acquainted with the professions of an underwriter, midwife and hotel administrator.

Personal requirements for the position of an archivist:

Vigilance
-Love systematization and structuring
- Discipline and organization
- appeasement
- diligence and patience
-Concentration
-Qualification requirements for the archivist:
-Know the general concepts of office work
-Know the normative acts of the rules for archiving
-Know how to write a document
- Be able to write reports
- Possess instructions for the operation of technical equipment
- Be able to accept, issue, save and recycle documentation
- Requirements for the senior archivist:
-Have at least 5 years of experience as an archivist
-Have a certificate of graduation from a higher professional institution
-Requirement for the formation of an archivist:
- Obtain a secondary completed education after 9 or 11 years of secondary education
- Get a college degree or vocational education in your direction

Where can I learn to be an archivist? It is possible to obtain a diploma of archivist education in various settlements Russian Federation, in organizations of the middle and highest category. The training of a specialist is completed after 4-5 years of study, depending on which form of study is chosen. An important condition is school education, but you need to be prepared for the fact that after the end of nine classes it will be necessary to continue education.

How much does an archivist earn? The salary of an archivist is one of the disadvantages of this profession. It essentially depends on the degree of qualification of a specialist, his work experience and the location of the area of activity. According to open positions, on average, an archivist can receive 15-18 thousand rubles per month, these are statistics for 2016. And in March 2015, the salary of an archivist barely reached 15 thousand rubles.

You can get to know the profession better in the video:

Profession archivist description: this is a specialist, head of the archive of a public or private organization, who organizes archival documents, compiles their description and is responsible for their safety.

The word archivist is derived from the archive - a concept from the Latin language, denoting a government building. Like any specialty, the profession of an archivist has its pros and cons in sufficient quantities. The advantages of the profession include the creative component of the process, the calmness of the environment, slowness, minimizing stressful situations, the opportunity to acquire skills, develop personal qualities, and improve professional qualifications.

The disadvantages of the profession include a low level of wages, the presence of medical contraindications, loneliness in the workplace, and a lack of open vacancies in the labor market in Russia.

Duties of an archivist (archivist)

A professional archive keeper, in order to get a job, must have a complex of personality and professional qualities to successfully complete the tasks.

Formally, the work seems simple, but the archivist undertakes to both store and interact with documents. The list of key responsibilities includes:

selection, systematization, archive storage;
processing and acceptance of documentation in the archive;
formation of reference data on archival documents;
transfer of documentation to the state repository;
control over the process of office work in organizations.

participate in examinations;
monitor compliance with fire safety rules;
issue archival copies if requested; use modern technical means in the work, if necessary.

Archivist requirements

Archivist - personal requirements for the position:

attentiveness;
love for order and structuring;
organization and discipline;
calm;
perseverance, patience;
concentration.

Qualification requirements for an archivist:

knowledge of a unified system of office work;
knowledge of regulations on archiving;
possession of the rules for compiling documents;
ability to write reports;
possession of the rules of operation of technical means;
the ability to receive, draw up, store, dispose of documents.

Senior archivist requirements:

experience as an archivist for about 5 years;
higher professional education.
archivist education requirements:
completed secondary education on the basis of 9 or 11 grades of secondary school;
completed secondary special or higher education in the direction.

Archivist training

You can get the education of an archivist in institutions of the middle and highest category in different cities of Russia. Education is considered completed after 4 or 5 years, depending on which form of lecture attendance is chosen. An important factor is school education. On the basis of 9 classes, it will take longer to study.

The specialty of an archivist is included in the group of specialties in the direction of preparation “document science and archive science”. The direction, in addition to the specialties of an archivist (archivist), includes such professions as a librarian, press secretary, specialist in document management support (archivist), historian-archivist, museologist, secretary, specialist in personnel records management.

What you can learn in this course:

organization and management of archives;
creation and processing of documents;
management of archives;
conducting examinations;
office work.

Profession archivist - where they teach:

4 universities in Yekaterinburg;
3 universities each in Krasnodar, Kazan, Ufa, Nizhny Novgorod;
2 universities each in Barnaul, Murmansk, Irkutsk, Samara, Saratov, Ulan-Ude.

Archivist training in Moscow (examples):

at the Russian School of Economics;
at the State Institute of the Russian Language named after A.S. Pushkin;
at MGIMO.

Archivist training in St. Petersburg (examples):

at the Leningrad State University;
at the St. Petersburg Humanitarian University of Trade Unions;
at St. Petersburg State University of Industrial Technologies and Design.

archivist college education (examples):

at the Moscow Regional College of Arts;
at the College of Automation and Information Technology.

Historian archivist

The position of an archivist appeared several hundred years ago during the time of one of the most influential people in world history - Peter the Great. Then, in 1720, the Russian emperor for the first time introduced the position of archivist, as the head of the archive. At the same time, an ordinary employee of this unit was considered an archivist. Over time, these two concepts became synonymous, and later the “archivist” practically ousted the “archivist” from circulation.

Archivist salary

A significant disadvantage of the work of an archivist is a small salary. The remuneration of labor depends mainly on the level of qualification, the length of service of a particular specialist and the location of the place of work. On average, according to open vacancies, in 2016, the profession of archivist archivist salary ranged from 15 to 18 thousand rubles.

The leader in the number of open vacancies is the Republic of Tatarstan - 11 percent of the total in Russia. In second place is the Moscow region - 8 percent. The remaining subjects have significantly fewer proposals for specialists in this field.

The level of income for the same specialists varies depending on the city and region. The difference can be seen in the following examples:

archivist salary in Moscow - 30-33 thousand rubles;
archivist salary in Perm - 20 thousand rubles;
archivist salary in Krasnoyarsk - 24 thousand rubles;
archivist salary in St. Petersburg - 25 thousand rubles;
archivist salary in Tyumen - 18 thousand rubles;
archivist salary in Irkutsk - 18 thousand rubles;
archivist salary in Krasnodar - 16 thousand rubles;
archivist salary Ufa - 15 thousand rubles;
archivist salary Nizhny Novgorod - 17 thousand rubles.

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Profession archivist: who is it and what does he do?

Each enterprise has its own documentary archive, which requires careful systematization and control. Some important materials (personal dossiers, films, orders, instructions) have a fairly long shelf life and it is important that all valuable information is properly packaged in folders, has inventories with dates. This is required so that, if necessary, a person can quickly find the requested case. This issue requires responsibility, diligence and the right approach. A professional archivist will help to cope with the difficult work. Who is it? A valuable specialist who maintains the entire archive of the enterprise is responsible for the safety and security of each piece of paper.

Archaeologists have repeatedly found ancient writings during excavations, which were collected in a special way. Similar finds were found in Assyria, Greece, Ancient Egypt and Rome. The annals clearly spelled out how to keep all valuable materials. The presence of such premises, where important documentation is collected, testifies to the high culture of the society. We need archives not only to preserve the memory of past events, but they also represent a kind of applied and scientific base.

In those years when the country was led by the great leader of the proletariat V.I. Lenin, in all public institutions There was a clear organization of paperwork. Materials of nationalized estates, monasteries, churches, as well as files containing information about great folk artists, scientists, and composers were subject to archiving. The destruction of such archives was punishable by law. The preservation of all materials was monitored by one person - an archivist. Who is this, you ask? An indispensable public face of any institution.

Professional responsibilities

The archivist is engaged in the systematization of all internal and incoming materials that have come out of the workflow. He is also responsible for compliance with the conditions, norms and rules of storage. The responsibilities of the archivist include: the correct execution of outgoing and incoming documents, the preparation of descriptions, the maintenance of accounting databases, the marking of lists, the issuance of certificates and the placement of information on special racks. Today, in large enterprises, almost all work is carried out in in electronic format, but really important materials that are subject to long-term storage are additionally printed on paper and transferred to the archive.

Of course, an automated database greatly speeds up and facilitates work and search, but equipment tends to break down and fail, which is why an archive is needed to avoid losing all data. The archivist participates in commissions for the destruction and write-off of obsolete documents. The profession also involves monitoring the fire safety of the premises.

requirements and qualities

A person with a higher (or a student) education who has studied in the specialty "Archivalry", "History", "Pedagogy" can be hired for this position. Sometimes the necessary skills are obtained in special courses. The future employee must know the PC ( office programs), be able to work with equipment (copier, fax, printer), be fluent in written and oral literacy.

An archivist should possess accuracy, perseverance, an analytical mindset and scrupulousness. Who came up with this and what are the requirements? Throughout the day, an employee is faced with a huge amount of information that needs to be read, registered and determined by its storage period according to the list of documents. In this case, attentiveness, perseverance, self-control, advanced thinking, patience and fine motor skills. Not all people are able to do monotonous and painstaking work every day.

archivist salary

Salary depends on region financial well-being company and responsibilities. To date, the average salary ranges from 20-35 thousand rubles. Over 40,000 rubles. receives an experienced archivist with many years of experience. Who he is and what he does has been described above. The profession is quite in demand, only it is called a little differently - a secretary or a clerk.

Archivist: duties in the enterprise

An archivist can be an archivist or a custodian of documents. The duties of an archivist at the enterprise are aimed at the competent organization of work and document flow in the archive. Let's talk about them in detail in this article.

Where can an archivist work?

The duties of this specialist are great. An employee with such a profession is in demand where there is a large document flow. It could be insurance financial enterprises, banks, government agencies.

There is also such a position as an archivist in court. His duties are to maintain the document flow in this institution.

How did the profession originate?

In the twenties of the 18th century, Peter I issued the General Regulations, which spelled out the basis for the formation of government in the country and which indicated the formation of archives in all departmental institutions. At the same time, such a position as an actuary was created. It was a scribe in the court, who was engaged in writing various acts, registering them in the register.

With the passage of time, his functionality transcended the framework of legal proceedings, and the profession began to be called "archivist". In the 20th century, the word became obsolete, and the position of "archivist" came to replace it.

Key points

The archivist is a technical executor. This position can be occupied by a person who has a vocational education or secondary education and any completed courses in this area.

An employee can be promoted to a vacant position and be fired by the company's management.

What is the responsibility of an archivist?

The duties of this officer are as follows:

formation of an archive: it can be both on paper and in electronic form;
receiving correspondence that comes to the company, fixing and filing in the archive;
issuance of copies of archival documents or for temporary use of the original files located in the archive;
generating a report on their activities.

In addition, the responsibilities of the archivist in the enterprise are as follows:

providing documentation to the company from which the request was made;
observance of safety rules in the premises of the archive and their control.

What skills should an archivist have? The duties of this employee are to know the following information:

various kinds of acts, provisions relating to its work;
the procedure for receiving and delivering documentation to the archive, methods and methods of its storage and use;
a unified office management system adopted at the state level;
methods of forming an inventory of documents, their short description, acts on the destruction of documentation;
the procedure for preparing documents for storage and use;
the procedure for accounting and reporting;
organizational structure companies;
PC skills at the professional level;
methods of working with office equipment at the advanced user level;
skills to work with huge volumes of information;
labor legislation of the Russian Federation.

In addition, he must be able to correctly express his thoughts both in writing and orally. As for education, it can be either a higher education, while it is highly desirable that it be a specialized one ("archives", "documentation"), or an incomplete higher education. You can also get this profession by completing specialized courses.

Advantages and disadvantages of the position

The profession of "archivist", whose duties are set out in this article, has its pros and cons.

easy work in physical plane;
no special education is required.

most workers consider it the most boring profession;
low wages;
virtually no career growth.

Archivist salary level

The amount of wages this employee can be from 20,000 to 70,000 rubles. The level of salary depends on the region, the amount of work and other nuances. The average wage is 45,000 rubles.

Final provisions

The archivist, whose duties are strictly fixed in his job description, in his work relies not only on it, but also on the position of the archive.

If we consider the abilities that an archivist should have, then these are:

excellent memory;
the ability to analyze a huge amount of information;
ability to pay attention to details;
skills in working with stationery;
the ability to carry out small monotonous work for a long time;
fine manual motor skills.

Considering the personality traits, interests, we can distinguish:

the ability to organize;
accuracy;
perseverance;
the ability to control oneself;
definition;
perseverance;
pedantry, composure.

Qualities that will hinder the effective performance of duties:

carelessness;
narrow vision;
inability to organize oneself;
inattention;
impulsiveness.

The main activities of the profession "archivist":

obligation to keep documents safe;
tracking the application of documents;
issuance of documents and certificates upon request;
formation of a list of documents to be deposited;
acceptance of documents for storage long term;
verification of literacy and correctness of registration of incoming information;
creation of a system of incoming information;
sending information on cases to the state archive;
formation of an inventory of documentation that is in the archive.

Rights of the archivist

The employee has the following rights:

know about the projects and decisions of the company's management that relate to its work;
make recommendations for improving its functionality;
within the framework of his position and instructions, notify the higher management in case of detection of shortcomings in the course of his work, put forward proposals for their elimination;
ask senior management or other employees for all the documentation that is needed to carry out their duties;
contact the management of the enterprise for assistance and support in the performance of prescribed job duties.

A responsibility

This employee is responsible under labor law for the full performance of his duties.

Considering the administrative and criminal aspect of the activity, we can say that the archivist is responsible for the violations committed in the course of work. Within the framework of the Civil Code and labor legislation of the Russian Federation - for causing material harm.

Profession archivist (archivist)

An archivist is a custodian or employee of an archive. the main task, which the profession of an archivist (archivist) is aimed at solving, is the correct organization of the work of the archive and the workflow in it.

Places of work

An archivist is in demand wherever there is a large document flow: in insurance and financial companies, banks, state enterprises.

History of the profession

To better understand who an archivist is and what he does, let's turn to history. In 1720, Peter I signed the "General Regulations or Charter", defining the foundations of the organization government controlled in the country and prescribing the introduction of archives in all state authorities. At the same time, it introduced new position"Actuary" - a judicial scribe who not only entered the acts submitted to the court in the register, but also wrote them.

Over time, the duties of an actuary went beyond the scope of legal proceedings, and the position was called the word "archivist". In the process of the formation of archival science as a separate scientific discipline, these terms, which became synonymous at the beginning of the 20th century, were gradually replaced by more modern name- archivist.

Responsibilities of an archivist

The main job responsibilities of an archivist (archivist):

Organization of archives in electronic and / or paper form.
Reception and archiving of incoming documentation.
Issuance of archival documentation or its copies for temporary use.
Preparation of reports on document flow in the archive.

Sometimes the functions of an archivist include:

Delivery of archival documents to the organizations from which the request was received.
Control of fire safety rules in the archive.

Requirements for an archivist

Basic requirements for an archivist (archivist):

Knowledge of regulations, regulations, instructions for archiving.
Knowledge of PC professional level(Word, Excel, Internet, e-mail, electronic document management systems).
Working knowledge of office equipment.
Ability to work with large volumes of information.
Higher education.
Competent oral and written language.

sample resume for archivist

How to become an archivist

A person with a higher (maybe even incomplete) education in the specialty "document science" or "archival business" can become an archivist. Sometimes the necessary skills can be obtained in short-term courses (perhaps even provided free of charge by the labor exchange).

archivist salary

The salary of an archivist varies from 20 to 70 thousand rubles per month. The region, the scope of duties and other nuances affect wages. The average salary of an archivist (archivist) is 45,000 rubles per month.

Where to get training

One of the many options on the market: Interregional Academy of Construction and industrial complex and her Archivist course.

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Job description of an archivist - sample

is written for a specialist whose services may be in demand at many large enterprises with a large amount of workflow. About who is an archivist, what labor obligations inherent in an employee of this profession and how to competently draw up a job description for him, we will describe in the article below.

Who is an archivist?

An archivist (archivist) is an employee of an archive, or, in a broader sense, a custodian of documents. The archival fund of Russia is treated as state archives, and non-state; while the state can be subdivided:

to federal archives;
archives of subjects of the Federation;
archives of various departments.

Due to the fact that many documents accompanying entrepreneurial activity any organization (tax reports, orders, accounting documents, paperwork documents, etc.), require preservation for a certain period of time, private firms may also require a specialist who can organize the work of the archive and systematize the document flow in it. This is exactly what an archivist does.

Thus, he can be an employee of both a state (budgetary) institution and a private enterprise. In particular, archivists are quite in demand in insurance and financial companies, banks, and state-owned enterprises. Such a variety significantly affects the range of duties of a specialist, and hence the content of the job description in each case.

The structure and content of the job description of an archivist

Job description of an archivist must not only comply with the standard structure adopted in business for such documents, but also take into account the professional requirements for the employee and the specifics of the organization for which the employee is drawn up.

A typical job description for an archivist might look like this:

The document begins with marks on the approval and approval of the job description, as well as signatures responsible persons and dates (approval and agreement), put down in the appropriate columns in the upper right corner of the first page.
Next comes the "General Provisions" section, which includes requirements for the age and professional skills of the employee. To general provisions information about the place of the position of the archivist in the staff structure of the company also applies, that is, it is specified to whom the employee reports, to which employees the position of the archivist belongs (technical, managerial, etc.). The same section lists the legislative acts and internal documents of the organization with which the employee must be familiarized, and also defines the rules for hiring, dismissing and replacing the employee during the absence.
Then comes a section that describes the duties and rights of the archivist. This is the most important section of the document that requires careful study: it is not enough to list the typical job responsibilities inherent in an archivist - you need to make them adjusted taking into account the specifics of the organization’s work, and also include in the obligation circle functions that may correspond to the profession, but which the employee will have to do in the course of work fulfill. As for official rights, they mean the range of powers arising from official duties and provided to the employee for their prompt execution.
The next section deals with the responsibility of the archivist for the improper performance of his duties. Attention: the degree of responsibility cannot go beyond the limits determined by labor legislation.
The job description ends with a place for marks (dates and signatures of the employee), indicating familiarization with the document.

Typical requirements for an archivist

You can get the specialty of an archivist by attending the course "Document Science" ("Archival Studies") or "Archival Science". You can also get training in short-term courses provided, for example, by the labor exchange. A certificate of completion of such courses is one of the main requirements for a candidate for the position of archivist.

Other requirements that allow an employer to choose a suitable specialist from applicants for the position of an archivist include:

A certain level of education. In addition to holding an archivist certification, some employers may have requirements regarding educational institutions to be completed by the candidate for the position. So, someone will have enough secondary or secondary specialized education, someone will be satisfied with an incomplete higher education, and someone will need only a document management specialist who has graduated from a higher educational institution.
Work experience.
Age. We can talk about a certain age bar if a specialist is being sought for the position of head of the archive or other leadership position in the field of organization of archiving at the enterprise.
Knowledge of regulatory documentation related to archiving.
Knowledge of the computer, including the necessary office programs.

Also, a specialist in the field of archiving may be required to:

ability to work with office equipment;
skills to work with significant amounts of information;
Correct oral and written language;
other skills determined by the specifics of the work of a particular enterprise.

Responsibilities of an archivist

The range of job functions of an archivist should primarily include those duties that are directly related to his professional specialization, since it is precisely because of these special skills that an employee is hired. In addition, each employer is free to include in the scope of the employee's duties other than standard labor functions, which may either correspond to the employee's professional skills and only be slightly adjusted in accordance with the specifics and characteristics of the organization's work, or not be related to his specialization.

Typical duties of an archivist include:

Organization and maintenance of archival office work at the enterprise (both in paper and in electronic form).
Reception and registration of documents received in the archive.
Storage of archived documents.
Participation in the preparation of regulatory requirements for the accounting and use of archival documentation.
Ensuring employees have access to the archive, issuing the required archival documents.
Making report.
Maintaining accounting and reporting documents (journals, registers, etc.).

Job responsibilities that are not related to professional skills that may be included in the job description include:

Various organizational requirements for compliance with the labor schedule in the organization.
Responsibilities related to the proper maintenance of the workplace and archive room (for example, compliance with fire safety).
Commitment to cooperate and interact with various departments of the organization.

Development and adoption of the job description of the archivist

The procedure for creating a job description for an archivist can be divided into the following steps:

Development of a draft document. This is usually done either by employees of the unit in which the specialist will have to work, or by employees of a special department, whose duties, among other things, include the development of various instructions.
Document approval. The draft job description must be agreed with all interested services. As a rule, these include:
- the structure in which the specialist will work (in our case, this is the archive or archive department at the enterprise);
- legal division;
- personnel service.
Approval of the instruction by the management of the organization. The final version of the document, after agreement with all specialists, is submitted for signature to the director of the enterprise for approval.

The approved job description at the enterprise is used, as a rule, until the requirements for working conditions or the range of duties of a specialist change. In conclusion, we suggest that you familiarize yourself with the image archivist job description available on our website.