In what program do the letterhead. Letterhead and seal of the organization - samples for LLC

Many companies and organizations spend a lot of money to create branded paper with a unique design, not even realizing that you can make a letterhead yourself. It will not take much time, and to create you will need only one program, which is already used in every office. Of course, we are talking about Microsoft Office word.

Using Microsoft's extensive text editor toolset, you can quickly create a unique design and then use it as the basis for any stationery. Below we will talk about two ways in which you can make a letterhead in Word.

Nothing prevents you from immediately starting to work in the program, but it will be much better if you sketch out an approximate view of the heading of the form on a piece of paper, armed with a pen or pencil. This will allow you to see how the elements included in the form will be combined with each other. When creating a sketch, the following nuances must be taken into account:

• Leave enough space for the logo, company name, address, and other contact information;
• Consider adding a company slogan to your letterhead. This idea is especially good when the main activity or service provided by the company is not listed on the form itself.

Creating a Form Manually

MS Word has everything you need to create a letterhead in general and recreate the sketch you created on paper in particular.

1. Run Word and select in the section "Create" standard "New document".

Note: Already at this stage, you can save the still empty document to a convenient place on your hard drive. To do this, select "Save as" and give the file a name, for example, "Lumpics Site Blank". Even if you do not always have time to save the document in time as you work, thanks to the function "Autosave" this will happen automatically after a set period of time.

2. Insert a header and footer into the document. To do this, in the tab "Insert" press the button "Running title", select an item "Page header", and then choose a template header that suits you.

3. Now you need to transfer everything that you sketched on paper into the body of the footer. To get started, specify the following parameters there:

• The name of your company or organization;
• Website address (if any and it is not indicated in the name / logo of the company);
• Contact phone and fax number;
• Address Email.

It is important that each data parameter (item) starts on a new line. So, after entering the name of the company, click "ENTER", do the same after the phone number, fax number, etc. This will allow you to place all the elements in a beautiful and even column, the formatting of which still needs to be adjusted.

For each item in this block, select the appropriate font, size, and color.

Note: Colors should be in harmony and blend well with each other. The font size of the company name must be at least two units larger than the font size for contact information. The latter, by the way, can be highlighted in a different color. It is equally important that all these elements harmonize in color with the logo that we are about to add.

4. Add a company logo image to the header area. To do this, without leaving the header area, in the tab "Insert" press the button "Picture" and open the appropriate file.

5. Set the appropriate size and position for the logo. It should be “conspicuous”, but not large, and, no less important, it should be well combined with the text indicated in the header of the form.

Advice: To make it easier to move the logo and resize it near the border of the header, set its position "Before the text" by clicking on the button "Layout Options", located to the right of the area in which the object is located.

To move the logo, click on it to highlight it, then drag to Right place footer.

Note: In our example, the text block is on the left, the logo is on the right side of the header. You can place these elements differently if you wish. And yet, they should not be scattered around.

To change the size of the logo, move the cursor over one of the corners of its frame. After it transforms into a marker, drag it in the direction you want to resize it.

Note: When resizing the logo, try not to move its vertical and horizontal edges - instead of the reduction or increase you need, this will make it asymmetric.

Try to choose a logo size that matches the total volume of all text elements that are also located in the header.

6. As needed, you can add other visual elements to your letterhead. For example, in order to separate the contents of the header from the rest of the page, you can draw a solid line along the bottom edge of the header from the left to the right edge of the sheet.

Note: Remember that the line, both in color and in size (width) and appearance, must be combined with the text in the header and the company logo.

7. In the footer, you can (or even need to) place some useful information about the firm or organization to which this form belongs. Not only will this visually balance the header and footer of the form, but it will also provide additional information about you to someone who is getting to know the company for the first time.

Advice: In the footer, you can specify the company motto, if there is one, of course, phone number, field of activity, etc.

To add and change a footer, do the following:

Note: The company motto is best written in italics. In some cases, it is better to write this part in capital letters, or simply highlight the first letters of important words.

8. If necessary, you can add a signature line to the form, or even the signature itself. If your form's footer contains text, the signature line should be above it.

Advice: To exit the header and footer mode, press the key "ESC" or double click on an empty area of ​​the page.

9. Save the letterhead you've created by previewing it.

10. Print the form on the printer to see how it will look live. Perhaps you already have where to apply it.

Create a form from a template

We have already mentioned that in Microsoft Word there is a very large set of built-in templates. Among them, you can find those that will serve as a good basis for a letterhead. In addition, you can create a template for permanent use in this program yourself.

1. Open MS Word and in the section "Create" in the search bar enter "Blanks".

2. In the list on the left, select the appropriate category, for example, "Business".

3. Select the appropriate form, click on it and press "Create".

Note: Some of the templates presented in Word are integrated directly into the program, but some of them, although displayed, are loaded from the official site. In addition, directly on the site you will be able to find a huge selection of templates that are not presented in the MS Word editor window.

4. The form you have chosen will open in a new window. Now you can change it and customize all the elements for yourself, in the same way as it was written in the previous section of the article.

Enter the name of the company, indicate the website address, contact details, do not forget to place a logo on the letterhead. Also, it will not be superfluous to indicate the motto of the company.

Save the letterhead on your hard drive. If necessary, print it out. In addition, you can always refer to the electronic version of the form, filling it out according to the requirements put forward.

Now you know that to create a letterhead it is by no means necessary to go to the printing house and spend a lot of money. It is quite possible to make a beautiful and recognizable letterhead on your own, especially if you make full use of the capabilities of Microsoft Word.

Sketch out the header for the letterhead. Sketching out the rough look of the hat on paper is a great way to see how the elements fit together. Just draw (in in general terms) your future letterhead on a white sheet of paper.

• Make sure you leave enough space for the company logo, company name, address, and other contact information.
• Would you like to add your company slogan to the form? it great idea in the event that the main product or service provided by your company is not listed on the form.

Launch Microsoft Word. Microsoft Word has it all necessary tools for creating excellent sample. It will be enough for you to simply recreate what you have drawn on paper.

Open new document and save it as a template. Name it "Blank Sample 1" or something like that. In the future, this will help you quickly find it and save it in your samples folder. Thus, you can quickly lift the document and print the letterhead at the right time.

Insert header. If you are working in Word 2007, click on the "Insert" menu and "Headers and Footers". Create a footer that will good background for the header.

• If you are working in Word 2003, you will see the header and footer by selecting the Header and Footer command from the View menu. By default, a box bounded by a dotted line will immediately open to create a header and footer.

What should the letterhead of the organization look like and how to create it? Read about it in our article.

From the article you will learn:

When should a letterhead be used?

Business correspondence is an integral part of the company's information interaction with partners and official structures.

It is part of the outgoing and incoming flows in the structure of the overall workflow of any organization. The genre variety of business letters is exceptionally large: from commercial offers and promotional materials to claims, requirements and instructional letters.

Existing rules and regulations business correspondence require the secretary to be able to properly process outgoing correspondence.

Designed ahead of time letterhead business letter greatly simplifies this task. It not only speeds up the process of writing a letter, but also serves as a business card firm, contributes to the formation of a respectable image and demonstrates the style of its management.

In turn, the addressees of the correspondence will receive the necessary information about your company, its details and contact details. A letter formatted in a strict business style, gives official status to the message and facilitates the subsequent processing and storage of documentation originating from your address. On the initial stage development of the company, when business reputation is at the stage of formation, and the cost of large-scale promotion is still very limited, the style of business letters plays decisive role in the formation of a business image.

Requirements for the design of company letterheads

The task of creating an organization's letterhead is usually entrusted to the records management service. Of course, several people are involved in this process - the secretary monitors compliance with existing standards for the design of a business letter, an accounting officer checks the relevance of bank details, and a professional designer develops a style form.

AT Russian Federation At the legislative level, there is no definition of "letterhead of the organization." There are a number general requirements for business correspondence. These include the provisions of some GOSTs:

The text of the letter itself is typed in a font of at least 12 pt, the typeface can be any of the standard Microsoft Office set, most often it is Times New Roman.

The use of two different fonts in the heading of the form is not desirable. In the message itself for highlighting important points You can use italics or bold text. It is absolutely forbidden to highlight parts of the text in CAPITAL letters, it is also not beautiful, like shouting during a conversation.

These were the general points, now let's take a step-by-step look at how to create a letterhead header on your own without missing a single component.

We note right away that it is most convenient to create all design elements in the header in order to prevent their accidental change.

Step-by-step creation of a "header" letterhead

Step 1.

We place the logo and name of the company. The main purpose of these elements is the instant identification of the sender and the convenience of further processing of correspondence. If the company logo is under development or is completely absent, then instead of it you can simply give the full name of the company in large print. If there is an abbreviated version of the name in the Charter of your company or in other constituent documents, then it must be indicated immediately below the main one (in brackets). We determine the font size approximately as follows - if the main text of the message is typed in 12 pt, then 16 pt is suitable for the title, if the main text is 14, then the title is 18.

Step 2

We place the official data of the company and the details of the TIN / KPP. This information is placed on one line. Immediately under no, you can give the PSRN number. The font size with which these data are typed is 8-10.

Step 3

We place bank details, current account and correspondent account, name and BIC of the bank.

Step 4

We place the contact details of your company: phone numbers with the area code, mailing address with an index, email and the address of a page or site on the Internet.

When you're done entering data, don't forget to separate the header from the body text with one solid line.

Tips for formatting text on company letterhead:

1. According to modern business standard, the date format should be numeric 08/01/2017;
2. Filling in the "Address" field is carried out in the following order: company name, position, initials and surname of the recipient.
3. Initials must be placed before the last name - A.E. Petrov but not Petrov A.E..
4. The position and surname of the addressee is given in the dative case, i.e. answers the question "To whom?"
5. It is always necessary to indicate the title of the business paper: "Invitation", "Notice", "Claim", "Demand", etc.
6. At the end of the letter, it is necessary to indicate not only the surname and initials of the person who compiled it, but also his position.
7. Use state symbols Russian Federation have the right only state organizations private companies are not allowed to do so.

Sample company letterhead

Conclusion

Since there are no legal regulations regarding the letterhead of the organization, each company can develop it to its own taste, guided solely by business ethics. At the same time, keep in mind that well-written, well-designed and printed on expensive paper form will say much more about your company than dozens of empty advertising phrases. A corporate logo designed by a professional designer will increase the recognition of your company and emphasize its status.

A business-like letter gives the message official status and facilitates the subsequent processing and storage of documentation originating from your address. At the initial stage of the company's development, when business reputation is at the stage of formation, and the cost of large-scale promotion is still very limited, the style of business letters plays a decisive role in shaping the business image.

Almost all company documents are printed on letterhead, and this gives them a unique corporate identity. At the top of the sheet, above the first line, there is a separate area - the header. On the letterhead, the company logo or its name is usually placed here. In the footer, which is located after the bottom line of text, contact information is most often indicated - phone number, address and website of the company. Sometimes, when creating letterheads, background images are also used.
To create a letterhead in Microsoft program Office Word 2007 must follow these steps.

1. Go to the "Insert" tab, in the "Headers and Footers" group, and click the "Header" button. Ready-made design options for headers and footers will appear on the screen. You can choose the header and footer for the style title page- in Microsoft Office 2007 all designs overlap. Click on any design and you'll see the body text of your document become lighter and an area appear above the first line where you need to type something.

2. After you select a design, a new tab will appear on the ribbon - "Designer". Use the tools on this tab to customize the headers and footers. For example, in the "Position" group, you can set the distance from the margins to the headers and footers.

3. To insert a logo into the header, click the Picture button in the Insert group. A dialog box for opening files will appear on the screen. Specify where the logo image is stored on your computer and click Insert. The logo will be inserted into the header.

4. In addition to the logo, you can insert the date and time the document was created in the header. To do this, in the "Insert" group, click the appropriate button, for example "Date and time". A dialog box will appear on the screen in which you can select the date format.

Usually the date is inserted into contracts so that it changes automatically.

5. After editing the header, click the Go to Footer button . You will automatically be taken to the bottom of the page to style the footer. Here, enter the contact details of the company: phone, website, email address.

6. After you enter the necessary information into the headers and footers, click on the Close Header Window button on the additional Design tab, and all text will become editable again. Headers and footers will appear on every page of the document as automatically inline blocks. Letterhead is ready!

In addition to headers and footers, underlays are often used to create letterheads - these are drawings that are inserted into a document as a page background. Maybe it will be a logo (of course, if you have inserted a logo in the header, there is no need to duplicate this image by setting it as the background). To set a watermark, go to the Page Layout tab and click the Watermark button in the Page Background group. Select "Custom Underlay" from the menu. In the dialog box that appears, set the switch to the "Picture" position. After that, click the "Select" button, in the window that opens, specify the location for storing the desired picture on your computer" and click the "Insert" button.

At the legislative level in the Russian Federation, there is no consolidation of the concept of "letterhead" of non-state enterprises. Normative act- GOST R 6.30 - 2003 puts forward one requirement: document execution on white or light paper. It should be noted that the specified GOST is advisory in nature. In practice, any document of the organization is unlikely to be considered without proper execution. What does a letterhead look like and how to create it? We will talk about this in our article.

The activity of an enterprise, regardless of the legal form, is associated with large flows of information, the following are situations in which it is impossible to do without the proper execution of messages:

• outgoing letters (information, claims, guarantees, responses to requests from partners, and others);
• informing about significant changes in the financial and economic activities of the enterprise;
• drawing up a power of attorney to represent the interests of the company in third-party organizations;
• submission of documents to regulatory organizations;
• official congratulations on professional and generally accepted national holidays.

Printing a letter on a letterhead creates the image of your company and establishes document flow with partners and other external organizations.

How to create your own letterhead in Word?

The letterhead of the enterprise can be with an angular or longitudinal arrangement of details, the information content of the details is the same, drawn up on an A4 sheet, observing the margins along the edges of the sheet:

• top 15 mm;
• bottom 15 mm;
• left 20 mm;
• right 10−15 mm.

Indents should not be neglected, since documents are often filed for storage. If the message is voluminous, it is better to issue it on several sheets, while the second and subsequent sheets should not contain letterheads.

Messages are formatted in a font size no less than No. 12, the most common font is Times New Roman. You can choose any font that is included in standard package Microsoft Word and easy to read. It is undesirable to use different fonts in the heading of the letterhead and the message itself. It is allowed to highlight the most important fragments in bold text, italics, underlining.

Creating a "header" letterhead step by step:

In order for the official information about the company not to be erroneously changed, it is preferable to place the header in the header.

1. Company logo and name. The purpose of placing the logo and name on the letterhead of the company is to quickly identify the organization. If there is no logo, the full name of the company is indicated at the top in large type. For companies that have an abbreviated name in their constituent documents (in the Charter), it is desirable to indicate it below the full name, in brackets.
   The font size should be determined independently, if the main text of the message is issued No. 12, for the name you can choose No. 16-18, highlight in bold text.
2. Requisites TIN / KPP. After the name in the next line, indicate the official data of the company, numbers TIN and KPP in one line. Below you can put. The font in this block should be # 8−10.
3. Bank details. Below is a listing of full bank details, and a correspondent account, name and BIC of the bank.
4. Organization contact details. Along with listing the official information of the company, it is important to indicate contact numbers with city code, postal address with zip code, e-mail.

After listing all the information, draw a finished header with a solid line.

Tips for formatting business messages on company letterhead:

• The date of the message on business ethics should be drawn up in digital format - 01/01/2016.
• When filling in the addressee field, first indicate the company name, position and then full name.
• Initials are always placed before the family name.
• The position and full name of the addressee are indicated in the dative case (answers the question "to whom?").
• Write the title of the document, for example " Letter of guarantee' or 'Notice'.
• Indicate the position of the person who signed the message. If, according to the logic of the message, there is a performer, write his full name and contacts.
• Do not use the state symbols of the Russian Federation.

Where to order and how much does letterhead design cost?

Services for the development of letterheads, or a unique corporate identity are provided by advertising and publishing, printing organizations, design studios existing in every city.

You can place an order for the creation of a logo and letterhead remotely, including from foreign companies, for this you need to draw up a technical task, which will indicate the type of activity of the organization, wishes for a color scheme, the purpose of creating a corporate identity and other nuances.

The cost of work, on average, varies from 3,000 to 50,000 rubles for the creation of a new logo and style, the higher the cost of the service, the greater the number of options to choose from will be made by the designer.

Correction of the existing corporate identity is cheaper, depending on the terms of reference, it ranges from 2,500 to 5,000 rubles.

Printing on thick designer paper can add presentability to a regular letterhead. In the printing house, you can order blank letterheads with a printed header and fill them out yourself using office equipment.

Letterhead example

Each organization has the right to independently choose or develop a letterhead, guided only by the principles business ethics. A well-designed letterhead, printed on thick design paper using good ink, will emphasize the status. A unique corporate logo, is of an advertising nature, increases the recognition of the company.

A sheet of paper reflecting the corporate identity adds up the first opinion about the organization, so the use of a standard letterhead is more often fixed internal politics companies.

See also a video on how to make a company letterhead in Word yourself:

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